Position Title: Administrative Assistant
Location: Central Islip, NY 11722
Duration: 24 Months
Work Schedule: M-F 8:45am-4:45pm

Responsibilities for this position include, but are not limited to:

• Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
• Creates and maintains files according to Federal and NYS requirements.
• Entering Survey Data in Aspen Central Office electronic Federal reporting system.
• Creating survey letters to providers, tracking survey event status in Federal system.
• Phone Communication with complainants, providers, public, and staff
• Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
• Processing and logging mail, fax, scanned documents
• Organizing, binding, filing, purging recertification and complaint survey documents per DOH policies
• Printing and distributing Complaint Intake reports
• Creating electronic survey shells and preparing paper survey document packets
• Generating CON and project reports and maintain data
• Maintaining survey tracking log
• Processing DLA responses by identifying, retrieving, transmitting documents, letters
• Maintaining complaint investigation tracking log
• Maintaining adequate office supplies for administrative and survey staff
• Providing main reception desk coverage
• Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)

To be considered for this position, you should have: [Skills, Education, or Experience]

• Preferred qualifications: Familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
• The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.
• ¿¿¿¿¿¿¿Minimum qualifications: Excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 81 skilled nursing homes and adult day health care facilities.

Job Type: Contract

Salary: Up to $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Work Location: On the road