Account Payable Data Entry

Janesville, WI

Shift Information: 8-4:30 M-F

Contract - 9 weeks

We are looking for those who have Accounts Payable experience. 1 year of data entry experience required, data entry with Accounts Payable preferred. Accounts Payable Specialist must be fully vaccinated for COVID-19 and Flu.

Essential Duties and Responsibilities

• Reviews all invoices for appropriate documentation and approval prior to payment.
• Sorts and distributes incoming mail from the PO Box and shared email account.
• Processes PO matching invoices of up to 100 plus line items and attachments.
• Prioritizes invoices according to cash discount potential and payment terms.
• Processes check requests and business expense reimbursements.
• Scans invoices into batches for uploading into the AP Portal or into the Payables system.
• Processes complex invoices such as through spreadsheets or AP card programs.
• Processes Automated Clearinghouse (ACH) payments to vendors using Monarch models.
• Responds to all vendor inquiries and maintains vendor information in the database for accuracy.
• Researches and corrects discrepancies and works closely with approving managers, directors or VPs for needed approvals or documentation.
• Files and/or retrieves invoices responding to requests from departments as needed.
• Maintains files and documentation thoroughly and accurately in accordance with policies and accepted accounting practices.
• Processes and disburses checks on a weekly cycle providing timely projections to the Cash Coordinator for cash flow as appropriate.

Job Type: Contract

Pay: $18.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Experience level:

• 1 year
• 2 years
• Under 1 year

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Differential pay
• Overtime pay

Experience:

• Data entry: 1 year (Required)
• Accounts payable: 1 year (Required)

Work Location: In person