At Indigo Industries, our mission is to revolutionize defense technology deployment through rapid, innovative solutions that meet today's operational challenges and tomorrow's possibilities. We are a leading partner in non-traditional engineering and technology development, dedicated to significantly shortening the Department of Defense (DoD) acquisition timelines. Our expertise ensures that cutting-edge technologies not only reach the hands of warfighters faster but are also fully adapted to meet the stringent demands of modern warfare.

Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will provide administrative assistance, manage schedules, and coordinate projects to ensure the smooth operation of our office.

Note

This position may involve domestic and international travel between 50% and 75% and ability to obtain and maintain a security clearance is required.

Duties:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel itineraries.
• Handle correspondence, draft emails, and prepare reports and presentations.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange and coordinate travel plans, including flights, accommodations, and ground transportation.
• Ensure smooth travel experiences by handling travel-related issues and adjustments as needed.
• Accompany executives on domestic and international trips, providing on-site support for meetings and events.
• Assist in planning and executing corporate events, conferences, and off-site meetings.
• Handle logistics, guest lists, and venue arrangements to ensure successful events.
• Serve as the primary point of contact between the executive and internal/external stakeholders.
• Screen and prioritize incoming communications, responding on behalf of the executive when appropriate.
• Support various projects by conducting research, compiling data, and preparing reports.
• Track project timelines and ensure deadlines are met.
• Maintain an organized filing system for electronic and paper documents.
• Ensure the confidentiality and security of sensitive information.

Job Type: Full-time

Pay: $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 5 years (Preferred)
• Microsoft Powerpoint: 5 years (Preferred)

Security clearance:

• Secret (Preferred)

Ability to Commute:

• Crane, IN (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person