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Position Description

WHO WE ARE

A full-service planning, architectural and interior design firm working with public and private sector clients nationwide. Offices in Boston, Hartford, Las Vegas, New York, Phoenix, San Diego, & Tulsa. With more than 85 years of practice and a reputation for stability and sound business practices, has consistently been ranked in ENR’s top 500 design and top 100 Green Building firms.

 WHAT WE DO

We see design as a collaborative process and work to balance owner/client goals, functional objectives and physical context alongside project scope, constraints and opportunities. Across the practice, our employee-owners work to create places that strengthen communities, businesses and institutions and to design environments that help organizations and individuals thrive.

The firm’s portfolio of experience, comprehensive services and collective knowledge are captured in two overall categories – commercial project types & institutional project types.

WHAT WE OFFER

– 100% Employee Stock Ownership Plan (ESOP) (Company-funded retirement plan)

– Exciting & rewarding work

– Highly competitive benefits

– Pay for Performance Philosophy

– Career development & mentorship opportunities

– Incentive Compensation Program

– Hybrid work model

– J.E.D.I mission

– Employee social events

– Employee Assistance Program

– Employee discounts

– Employee Referral Program

– Educational assistance

 WHAT WE ARE SEEKING

Project Manager

Eight or more years of experience, licensure preferred but not required, professional degree in architecture from an accredited program. Manages multiple small/medium projects, coordinates all aspects of assigned projects, and estimates scope of work. Has full responsibility for managing all aspects of multiple small to midsize projects. Prepares strategic plans for project success. Responsible for the coordination of all project efforts, administrative and technical, to ensure the most efficient and cost-effective execution of assigned projects. Serves as the primary client liaison to bring the schedule, budgets, and scope of work to completion and to the client’s satisfaction. Actively manages client budgets, schedules, and programs; project communications and documentation; office administrative tasks; and project team assignments. Estimates fees, determines scope of work, and prepares proposals and contracts.

Duties are organized around the components of the company project process as follows:

Project Definition 

• Responsible for gathering leadership to define project 
• Work with PIC to set project budget, scope and schedule
• Prepare, collect and consolidate information into Project Journal 
• Responsible for completing Client Agreement

Project Planning 

• Prepare project schedule/plan – establish processes, schedule, and deliverables 
• Identify resources/staffing for each phase or task, and duration 
• Develop baseline Project Journal incorporating schedule, staffing and projections
• Responsible for completing consultant agreements 

Project Execution 

• Provide day-to-day project leadership/mentoring 
• Conduct project initiation meetings
• Responsible for maintaining regular project communication (hold regular team discussions/meetings and distribute and file notes) Serve as primary point of communication between Client and Project Team 
• Responsible to support the team leadership roles of Design Leader and Document Team Leader, and exercise authority to ensure that design and documentation efforts support the overall project plan (scope, schedule and budget). 
• Ensure all project team members are aware of their project role and responsibilities
• Maintain project plan (hours budgeted, and resources needed), and communicate adjustments and needs for staffing to Managing Director at weekly staffing meeting. 
• Manage consultant performance and adherence to agreements 
• Responsible for periodic review of project documents and inclusion of quality assurance review processes into project plan. 
• Responsible to remain an active team leader and contributor throughout construction contract administration phase. 

 Financial Responsibilities: 

• Responsible for monthly invoicing consistent with work performed.
• Monitor dollars/hours spent to ensure cost of project conforms to project financial parameters. 
• Ensure team members are kept aware of the project planned hours vs. actual hours spent and discuss deviations with team in a timely manner 
• Track, document and invoice for additional services 
• Responsible for monthly update of billing projections, AR, schedule, and project performance 
• Responsible to implement plans for correction of performance 
• Responsible to act on late payments and get PIC involved when payment issues become chronic. 

 Project Summarizing 

• Responsible for assembly and distribution of required project closeout data 
• Responsible to complete and update project data for use by Marketing in future pursuits 
• Responsible to conduct client and internal “lessons learned” sessions. Review findings with Project Team and Managing Director. Summarize findings in Project Journal 
• File a copy of the completed Project Journal in designated folder. 
• Prepare and present monthly reports on project progress and performance
• Monitor potential projects and coordinate with Market Sector Leader(s) to exchange information. 
• Promote new business opportunities by cultivating existing clients and new client leads.
• Participate in the proposal/interview process with potential clients to secure new business opportunities.
• Support new business development opportunities by providing expert knowledge of building types and management approaches and processes.
• Attend building committee, client, and regulatory agency review and other meetings as necessary or required.
• Author and maintain accurate and complete notes, minutes, project reports of meetings, telecoms and activities. Discuss and distribute such to those involved in the project as necessary.
• Responsible for submittals to local, state and federal agencies. Review project with building inspector, fire marshal, etc.

Assume special projects and duties as assigned or requested.