Operations Director

Independence Charter School West (ICS West)

Our Beliefs

• ICS West exists to equip and empower global citizens, so that our communities are united. Our students are becoming the leaders who will bring a divided world back together, and as a team, it is our responsibility to give them everything they need to do so.
• We believe that every student, with no exception, can achieve at their highest level, and our Big Goal reflects this - our students who are below grade level will make more than one year of growth every school year until they are at or above grade level in all subjects. Right now, many of our students are not at this level. Supporting them in getting there is the focus of everything we do as a team.
• We believe deeply in being an open enrollment, neighborhood public school, with the responsibility to meet the needs of every student who enrolls, with no exception. Special education students currently make up 27% of our student population.
• Finally, we believe that being a cohesive team is the way to realize our vision. Building trust with each other enables us to honor the unique perspectives that every team member brings, talk candidly about these perspectives as we commit to decisions, and hold each other accountable for the results our students deserve.

Fast Facts

• ICS West was founded in 2016.
• The school is located at 5600 Chester Avenue in the Kingsessing neighborhood of Southwest Philadelphia.
• We serve approximately 850 students in grades K-8.
• All of our students are taught Spanish starting in Kindergarten.

Responsibilities:

The Operations Director is responsible for managing the operations of the school including school safety, renovations and repair. Working under the direction of the CEO, the Operations Director has overall responsibility for:

Physical Plant

• Ensure the school facility and grounds are maintained and in compliance with all applicable safety, health and city codes
• Submit information for energy audits
• Ensure that all equipment and supplies are accounted for
• Ensure that trash and recycling are disposed of properly
• Coordinate contracts for all physical plant and equipment-related services
• Oversee/coordinate all renovations and bidding for both additions
• Coordinate plan for the flow of students throughout the school day, including arrival and dismissal
• Participate in relevant committees related to the physical plant
• Maintain and fix when needed any issues with both buildings.

Safety

• Manage all safety exercises and the documentation of those drills
• Serve as the safety coordinator
• Provide training for staff and students when it comes to drills
• Work with the police department and other agencies to ensure that we have a secure building and a safe environment in case of emergencies.

Food Services

• Ensure that food services vendor are in compliance with all federal, state and local regulations
• Participate in monthly Food Services Committee meetings
• Review monthly invoice submitted by food services vendor

Staff

• Ensure adequate staffing level to provide a safe environment for the students
• Directly supervise receptionists/attendance, building maintenance employees, and Food Services Coordinator and the programs for which they’re responsible (invoicing, etc)
• Contact day-to-day substitute teachers, as needed
• Develop staff morale initiatives in cooperation with the Principal and the CEO

Ordering/PO’s

• Perform assigned reconciliations for assigned credit card in a timely manner
• Enter purchase order requests into Sage and upon approval place orders

Hospitality

• Make arrangements for room preparation for special activities/meetings
• Plan for refreshments for special activities/meetings

Administrative

• Coordinate activities and communication with CEO, Board of Trustees and Worlds of Opportunity Foundationand attend ICSW Board of Trustees’ meetings as needed.
• Ensure that all required reports for Act 48, PIMS, PERMS, and SupPer are submitted by prescribed deadlines with input from other school administrators.

Other Duties, as assigned

Qualifications:

• Prior applicable experience
• Proven willingness and ability to collaborate with a diverse community
• Ability to work with flexible hours (i.e., evenings, occasional weekends, etc) and to be on-call via cell phone (provided by school)
• Proven ability to take initiative and to problem solve

Salary, Schedule and Benefits

• This is a 12-month position.
• Our work day is 8:15am to 4:15pm.
• The salary range for this position depends on experience and certification.
• ICS West pays for 100% of the cost of employee and dependent health benefits, and matches 403b contributions up to 5%. We do not participate in PSERS.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Philadelphia, PA 19143: Relocate before starting work (Required)

Work Location: In person