Description

Job purpose

The Human Resources Assistant is responsible for the administrative support of day-to-day human resource operations and under supervision performs work of moderate difficulty in human resources including HR and interview scheduling and HR special projects. The HR Assistant is a forward-facing role that greets, assists, and provides direction and information to interviewees, clients, visitors, and other guests of IMMY.

Key duties and responsibilities

HR General Administrative Support

• Maintains accurate and up-to-date human resource files, records, and documentation
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; Refers more complex questions to appropriate senior-level HR staff or management as necessary
• Responds to reference checks and verifications of employment status
• Assists with onboarding and orientations for new employees
• Support HR team with various administrative tasks as needed
• Maintains high standards of confidentiality of all employee records and information

HR & Interview Scheduling

• Schedule interviews and coordinate interview logistics for candidates and interviewers
• Communicate interview schedules and details to candidates and hiring managers
• Ensure interview rooms are prepared and set up for interviews
• Follow up with candidates and hiring managers to collect feedback on interview experiences
• Assists in scheduling for People Process meetings or events as necessary

HR Projects

· Maintains the monthly IMMY employee newsletter

· Assist in the planning, coordination, and execution of HR initiatives and projects

· Conduct research and gather data for various HR projects and initiatives

· Prepare reports, presentations, and other materials for HR projects as needed

· Collaborate with other departments or teams on cross-functional HR projects

· Assist in the implementation of new HR policies, procedures, and systems

Front Desk

• Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs/escorts them to the appropriate location
• Answers, screens, and directs phone calls to staff; takes messages as needed
• Receives mail and courier deliveries and delivers or distributes items including sorting incoming mail into mailboxes; Drops off outgoing mail
• Helps maintain a neat and orderly lobby, breakroom, and conference room
• Informs Purchasing when necessary about office supplies and break room inventory
• Interacts with and supplies information to job applicants, employees, department heads, and public and private agencies
• Any other duties as assigned

Qualifications and Experience

Required Qualifications include:

• GED or High School Diploma
• Basic computer skills (including Microsoft Office Suite)
• Excellent verbal and written communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Excellent organizational skills and attention to detail
• Ability to work independently and as part of a team

Preferred Qualifications include:

• Prior office experience

Equal Opportunity Employment: IMMY is committed to the principle of equal employment opportunity for all employees and applicants for employment and prohibits discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, and local laws. IMMY will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, promotion, termination, leaves of absence, compensation, and training.

Background Check Policy: All offers of employment at IMMY are contingent upon clear, acceptable results of a thorough background check. IMMY performs all background checks in compliance with EEOC and FCRA regulations and all other applicable federal, state, and local laws.