Immaculate Conception Church is a dynamic, welcoming, multicultural Catholic community located in Seattle’s Central Area, working together, honoring and serving through our gifts, talents and abilities.

Executive Administrative Assistant II/Office Manager

Job Description:

We seek an Administrative Assistant/Office Manager to join our dynamic and collaborative team. The ideal candidate is efficient, detail-oriented, pro-active, and skilled in developing and maintaining workplace and parishioner relationships. The Administrative Assistant is responsible for front office duties of the Parish in support of the Pastor and overall operations.

I. POSITION PURPOSE

II. MAJOR DUTIES AND RESPONSIBILITIES

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Provides quality customer service to meet needs of Pastor, staff, parishioners, and visitors.
• Coordinates communications – manages incoming calls, utilizes email and other platforms, schedules appointments and facility bookings, manages deliveries.
• Responds to emails and other digital queries and correspondence.
• Manages the Parish calendars, including executing a Facilities Use Agreement (when required).
• Drafts and edits letters, reports, and other documents. Uses word processing and presentation software to create and edit documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Operates and maintains office equipment, including printers and copiers.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and inventory of office supplies is sufficient.
• Researches, compiles and summarizes, as requested, information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Maintains and works with sensitive information with discretion to ensure confidentiality, security and compliance with policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.

Qualifications:

• High School Diploma or equivalent required.
• Previous office administrative experience preferred.
• Ability to work independently with limited supervision.
• Ability to work under pressure and meet deadlines.
• Excellent verbal and written communication skills.
• Proficient in general computer skills and use of Microsoft Office Suite (Word, Excel, Outlook). Experience in maintaining/updating web pages.
• Must be able to pass a background check.

Immaculate Conception Church Seattle offers a competitive compensation package including medical, dental, vision, retirement, paid vacation time, sick time, paid holidays and much more! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Type: Part-time; Work Location: In person

Salary: $24.50 - $28.50/hour (mid-range)

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance
• Paid 15 Holidays

Schedule:

• Monday to Friday from 9:00AM to 3:00PM

Supplemental pay types:

• Bonus opportunities

Ability to commute/relocate:

• Seattle, WA 98122: Reliably commute or planning to relocate before starting work (Required)

Experience: Administrative: 1 year (Preferred)

Job Type: Full-time

Pay: $24.50 - $28.50 per hour

Experience:

• Microsoft Excel: 1 year (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Seattle, WA 98122 (Required)

Ability to Relocate:

• Seattle, WA 98122: Relocate before starting work (Preferred)

Work Location: In person