6 Executive I (Agency Contract & Invoicing Compliance Coordinator) Jobs in Springfield, IL
illinois is Hiring an Executive I (Agency Contract & Invoicing Compliance Coordinator) Near Springfield, IL
The Illinois Department of Revenue (IDOR) is seeking to hire an Executive I to serve as a Contract and Invoicing Compliance Coordinator. This title is positioned directly under the Agency Procurement Officer (APO) / Contract and Procurement Manager. The ideal candidate has experience preparing and processing invoices, and experience coordinating, preparing, evaluating, and routing contracts for conformity, accuracy, and compliance. This position communicates and coordinates with program area staff and vendors during the procurement process. IDOR is seeking someone that is proficient with Microsoft Word, Excel, Access and has utilized System, Applications and Products (SAP), BidBuy, or other electronic procurement systems. All interested individuals are encouraged to apply.
The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair, consistent, and efficient manner to provide accurate, timely, and reliable funding and information to state and local constituents. By using best practices, IDOR strives to continuously innovate and increase accuracy, efficiency, and productivity in all areas of operations and tax administration, thereby earning respect, delivering value, and being a trusted source of information.
IDOR is a professional-minded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity, both culturally and professionally, and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Agency : Department of Revenue
Closing Date/Time: 05/08/2024 11:59pm
Salary: $5,311-$7,856/monthly (Anticipated Salary for Non-State $5,311)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 37258
Essential Functions
- Under direction, serves as the Illinois Department of Revenue’s (IDOR) Contract and Invoicing Compliance Coordinator.
- Under direction, serves as the Agency’s contract compliance coordinator.
- Serves as IDOR contact for Agency Court of Claims cases.
- Receives and reviews for accuracy and adequacy of information request for commodities and equipment available from CMS master contracts.
- Serves as timekeeper for Contract and Procurement Division staff.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with coursework in business or public administration.
- Requires one year of responsible administrative experience in a public or business organization, -OR-completion of an agency approved professional management training program.
Preferred Qualifications
- Two (2) years of experience preparing and processing invoices.
- One (1) year of experience utilizing Systems, Applications, and Products (SAP) system or similar Enterprise Resource Planning (ERP) platform.
- One (1) year of experience reviewing and evaluating contracts for conformity, accuracy, and compliance with applicable policies, rules, or laws.
- One (1) year of experience coordinating, preparing, evaluating, and routing contracts and procurement documentation for contractors, management, and other stakeholders.
- One (1) year of experience working with the Illinois or Federal Procurement Code.
- One (1) year of experience utilizing the BidBuy procurement system or similar eProcurement program.
- Intermediate proficiency using Microsoft Access or similar database management system.
- One (1) year of experience developing, installing, and evaluating new and revised methods, procedures, and performance standards.
- One (1) year of experience negotiating with vendors to obtain the most advantageous prices on goods or services.
Conditions of Employment
- Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
- Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet.
- Requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals of the BEP program and the Fair Contracting Task Force.
- Requires completion of BidBuy training within the probationary period.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00am-4:30pm, Monday-Friday
Work Location: IL Department of Revenue
Administrative Services/Contract & Procurement
101 W Jefferson St, Springfield, Illinois, 62702
Agency Contact:
REV.PostingQuestions@Illinois.gov
Illinois Department of Revenue - Human Resources
Willard Ice Building, 101 W Jefferson St, WIB Mail Code 5-110, Springfield, IL 62702
PHONE- 217-782-7064
Posting Group: Fiscal, Finance & Procurement
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Tracking #36025
Job Summary
Full Time
$65k-81k (estimate)
04/27/2024
06/25/2024
mcb.illinois.edu
Urbana, IL
<25
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