1 DOC Individual in Custody Records Executive Secretary I Job in Springfield, IL
State of Illinois is Hiring a DOC Individual in Custody Records Executive Secretary I Near Springfield, IL
Agency : Department of Corrections
Closing Date/Time: 04/03/2024
Salary: Anticipated Starting Salary: $3,954/month; CBA Applies; Full Range: $3,954 - $5,722/month.
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Posting Identification Number36132
The Illinois Department of Corrections is looking for a professional Executive Secretary I to work as an administrative secretary to the Chief Record Officer. The individual selected for this position will conduct special projects and studies, maintain files of reports and records, gather information to assist in preparing responses to inquiries and reports, and perform secretarial functions which may have an impact on program policies and procedures. If interested in this unique opportunity to work with a diverse workplace and a public safety organization, please apply according to the instructions listed on the posting. We encourage all qualified applicants to apply.
Essential Functions
- Serves as administrative secretary to the Chief Records Officer.
- As a secretary, reads and distributes incoming correspondence and gathers background data from designated sources to assist manager in preparing responses.
- Keyboards correspondence and reports, flow charts, statistical charts, weekly itineraries which includes technical terminology.
- Maintains files, personnel information, court decisions, legal opinions, Administrative Directives, Administrative Regulations, and legislation which affects sentence calculation.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and one (1) year of secretarial experience or completion of high school and three (3) years of secretarial experience.
- Requires ability to keyboard accurately at 55 words per minute.
Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Preferred Qualifications
- Prefers at least one (1) year of experience working with a Records Retention Schedule and/or similar type of record keeping system.
- Prefers at least two (2) years of work experience in a records office and/or similar type of office setting.
- Prefers at least one (1) year of experience of utilizing Microsoft Office Tools such as Word, Excel, and Outlook and/or similar type of computer programs.
- Prefers at least one (1) year of experience interpreting data in preparing reports.
- Prefers at least one (1) year experience in preparing agendas, scheduling meetings, and taking notes.
- Prefers at least two (2) years of work experience responding to inquiries from higher level staff, government officials, and the public.
- Prefers at least one (1) year of experience making travel arrangements for employees.
Employment Conditions
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held, is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
About the Agency: The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; tuition reimbursement; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00 - 4:00 p.m. Monday - Friday; Sat/Sun off
Work Location: 1301 Concordia Ct Springfield, IL 62702-5643
Agency Contact:
Suzanne LaTourelle, Human Resources Specialist
Email: Suzanne.LaTourelle@illinois.gov
Phone: (217) 557-6010 ext 4207
Posting Group: Public Safety
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Job Summary
Other
Public Administration
$49k-63k (estimate)
03/24/2024
06/05/2024
illinois.gov
SPRINGFIELD, IL
>50,000
2002
J B PRITZKER
$50M - $200M
Public Administration
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About State of Illinois
The Chicago Metropolitan Agency for Planning (CMAP) is our regions comprehensive planning organization. The agency and its partners developed and are implementing ON TO 2050, a new comprehensive regional plan to help the seven counties and 284 communities of northeastern Illinois implement strategies that address transportation, housing, economic development, open space, the environment, and other quality-of-life issues.
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