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We are currently seeking a part-time Office Assistant to join our talented, hard-working team. This role will blend a wide range of office management and administrative responsibilities with a company built aroundintegrity, accountability, collaboration and unwavering customer service. The Office Assistant is responsible for ensuring that our office runs smoothly, as well as supporting our team of HR partners and office staff with ongoing administration and support. This role is a hybrid role combining remote work with onsite days at our corporate office in Concord, CA. The ideal candidate for this role is seeking ongoing part-time work; is highly organized and comfortable with repetitive tasks; has an enthusiastic, can-do attitude, along with excellent communication and customer service skills. If you are looking for a stepping stone to pursue a career in Human Resources, this specific role is not designed for an HR career path. It is, however, an amazing opportunity for an individual who wants to specialize in ongoing administrative part time work for a fantastic company, through independent ownership of tasks and responsibilities. Ideal schedule is 5 hours a day 5 days per week (during regular business hours), ideal for individuals seeking work life balance. Primary Responsibilities: Order, receive, stock, maintain and organize supplies Manage and communicate building maintenance Facilities coordination Manage mail, scanning, distributing and filing - run postage, pick up/drop off and distribute Coordinate, order and distribute materials Assist with data entry, support of HR, Payroll, AP and AR functions Schedule and organize company events Answer phones and respond to general email inquiries Maintain records, track and monitor projects and statuses Manage vendor subscriptions and order statuses Filing, storage management and office organization Kitchen supply organization, monitoring and ordering Onboarding support tasks as needed Qualifications: Excellent written and verbal communication skills Excellent customer service skills Sound judgment and prioritization skills Strong time management and organizational skills and attention to detail Demonstrated ability to follow work instructions, as well as provide updates and recommendations for improvements when applicable. Flexibility; comfortable dealing with ambiguity and change Exercise discretion and confidentiality in regards to employee privacy. Self-motivated and able to work independently, while also interested in collaborating and being a team player Ability to handle multiple priorities in a fast-paced environment with attention to detail Demonstrated ability to problem solve and think creatively Demonstrated professionalism/sensitivity in dealing with confidential issues Computer proficiency and technical learning adaptability to work with databases, spreadsheets, word processing and email Physical ability to conduct facilities functions, including furniture moving, organization and clean up Ability to lift up to 40 pounds Ability to sit for prolonged periods of time Occasional driving may be required to facilitate errands and office duties Preferred: BA/BS degree Experience working in Google Apps Company Overview: HR Options (HRO) is a Human Resource Outsourcing company with Headquarters based in Concord, CA and locations in San Francisco, CA and Ontario, Canada. HRO provides Human Resource outsourcing solutions for clients throughout the U.S. and Canada. Through offering a work environment founded on learning, positive business principles, ethics and relationship building, the average tenure of our internal staff is 10 years.
Full Time
Business Services
$46k-58k (estimate)
04/07/2024
05/20/2024
hroptions.com
CHICAGO, IL
50 - 100
1989
<$5M
Business Services
For nearly 30 years, HR Options has provided highly personalized solutions aimed at identifying and filling supplemental human resource needs for clients throughout the U.S. and Canada. Whether augmenting your HR department or serving as a complete outsourced solution, our suite of services and experienced professionals will help you navigate through complex and ever-evolving employment regulations. We ensure that you successfully nurture your most important resource your employees. Count on HR Options to be your human resource partner.
The job skills required for Office Assistant include Customer Service, Data Entry, Verbal Communication, Time Management, Attention to Detail, Word Processing, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
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More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
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Medical Office Assistant Programs Promote Confident Leadership Skills.
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Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.