Come work with us at Houston Ballet! Picture yourself at an amazing organization committed to inspire a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement.

Visit: www.houstonballet.org for more information.

Summary:

The Special Events Associate role is responsible for multiple projects and assisting the Assistant Director, Campaign and Events with Houston Ballet crisis relief campaign committee and events including planning, implementation, and execution.

Essential Duties and Responsibilities:

Include the following. Other duties may be assigned.

• Provide support for the crisis relief campaign committee including scheduling and planning meetings and campaign reporting
• Provide scheduling and meeting support to Executive Director, Artistic Director and Chief Development Officer for donor online engagement opportunities
• Provide support for the Onstage Dinner, Ballet Ball, Raising the Barre as assigned
• Manage tracking and fulfillment of campaign benefits for donors and fundraisers including online engagement opportunities and events, distribution of gifts (packaging and mailing) to donors and fundraisers and stewardship of new donors
• Manage creative and safe execution for additional events/receptions including Ball Kickoff, Ball Underwriter Event and other events as assigned either virtually or in-person
• Manage all aspects of Ballet Ball Silent Auction including auction donors and items databases, sponsorships and donors as needed in addition to auction item fulfillment
• Manage financial tracking for all events reservations, RSVPs and manage retention of gifts
• Develop and provide oversight of campaign and events calendars and assist with vendor relations for events, print, mail and email
• Draft and prepare campaign and events print materials, campaign and event literature, letters and proposals as needed
• Manage and continue to develop a personal portfolio of prospects and donors
• Operate as an integral member of the Development Department
• Other duties as assigned

Qualifications:

• Bachelor’s degree
• A respect for confidentiality
• Ability to collaborate, take initiative and make effective decisions
• Demonstrated ability to work in a fast-paced environment
• Detail oriented
• Experience with Windows based applications including knowledge of database, Internet, spreadsheet, and word processing software (Excel, Word, etc.)
• Flexibility and ability to multi-task
• Strong verbal, written, interpersonal communication, and problem-solving skills
• Ability to interpret and follow policies and procedures

Preferred Additional Qualifications:

• Knowledge of Adobe Creative Suite and Microsoft Office including Publisher and InDesign
• Social Media and digital communication experience preferred
• Two years’ experience in fundraising/development/special events
• Tessitura experience a significant plus

Competencies:

• Organization/Planning – Develops clearly defined, realistic, measurable objectives that are consistent with the company’s objectives. Organizes personal workload and sets priorities; Uses time efficiently. Meets deadlines consistently.
• Job Knowledge/Compensation – Possesses the skills, knowledge and expertise required to perform the essential aspects of the job as well as any other specific educational and/or certification requirements and have the compensation for your expertise.
• Communication – Communicates effectively in writing and verbally; expresses complex ideas in simple terms. Clearly and concisely expresses in individual or group situations. Comprehends and processes information and responds to communication from others. Communicates, empathizes, uses diplomacy, influences, and gains cooperation. Interacts effectively across functions and levels of the company.
• Flexibility/Adaptability – Ensures the integrity of work. Effectively responds to change. Adjusts to and accepts changes in direction and priorities. Sees changes in the business or work environment, understands implications and adjusts priorities as needed on short notice.

Computer Skills

• Proficient personal computer skills including email, record keeping, routine database activity and processing systems, word processing, spreadsheet, graphics, etc.
• Knowledge of Adobe Creative Suite and the full Microsoft Office Suite

Work Environment:

• This position is remote for the foreseeable future in response to COVID-19 – office availability may be required in the future.
• Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
• Regular – Monday – Friday, occasional weekends, significant work time outside the normal business hours
• Light overnight travel (up to 10%) by land and/or air.

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join us, together we are Houston Ballet.

Core Values:

Houston Ballets shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

• EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.
• ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.
• DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.
• COLLABORATIVE: We unite around Houston Ballets mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.
• PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.