Come work with us at Houston Ballet! Picture yourself at an amazing organization committed to inspiring a lasting love and appreciation for dance through artistic excellence, exhilarating performances, innovative choreography, and superb educational programs. At Houston Ballet, you’ll be surrounded by creative teams who challenge you, support you, inspire you, and celebrate artistic achievement. 

Visit: www.houstonballet.org for more information.

Interested candidates should submit a resume and cover letter for full consideration.

Summary:

Houston Ballet is in need of a part-time Office Administrator in our Production Department. This is a part-time, hourly, temporary position, to last from early April 2024 until early July 2024. Hours are expected to be 4 hours per day, and can be flexible based on the candidates' needs.

This part-time position will fill in for a member of the Production Operations team who will be out on leave. The Office Administrator will check incoming emails, and assist in the management of all Houston Ballet rentals, provide contractual information to associated union representatives, manage shipping logistics, track and maintain the department budget, and handle general office work.

Essential Duties and Responsibilities in Production:

Include the following; other duties may be assigned.

• Work closely with Head of Production to manage incoming season rentals as well as outgoing Houston Ballet rentals including drafting of contracts and invoicing

• Arrange and manage all local and international shipping/customs paperwork for rentals and tours

• Assist the Head of Production in creating and compiling season budget

• Filter production requests to the proper persons and follow up on job completion

• Work with Head of Production on Houston Ballet crew contracts as well as touring contracts for travelling crew heads and designer contracts

• Maintain relationships with IATSE Local #51, IATSE Local #896, IATSE National Benefits, United Scenic Artists and Wortham Center Operating Company

• Book travel for incoming artists in collaboration with the Company Manager

• Assist during production weeks by arranging street permits and security for load-in and load-outs, providing crew food, and being available to run miscellaneous errands

• Generate spending/budgeting reports for Development throughout season

• Work with finance on benefit reports and account reconciliations

Qualifications:

• Knowledge of implementing and creating budgets

• Familiarity with MS Office Products

• Familiarity with financial software – preferably QuickBooks

• Knowledge of Dance/Theatre/Performing Arts preferred, but not required

Expectations:

• Valid Driver’s License

• Strong work ethic

• Ability to manage multiple projects at once

• Detail-oriented with excellent problem-solving skills

• Great communicator and an active listener

• Ability to work as a team member & collaborate with others who may have skillsets or experience below or above your own

Inclusion, Diversity, Equity and Access Statement:

Houston Ballet is dedicated to creating meaningful change by cultivating a space that honors what is unique in all of us. Inclusion, Diversity, Equity, and Access (IDEA) are instrumental in the fulfillment of our mission and values. We recognize our responsibility to be an inclusive and open organization for students, artists, staff, trustees, and volunteers of all backgrounds.

We are an Equal Opportunity Employer. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Join us, together we are Houston Ballet.

Core Values:

Houston Ballet’s shared values are essential to our success as a world-class ballet company and academy. These values guide our decisions and behaviors and shape our culture.

• EXCELLENCE: We are passionate about results. Our programs are recognized and awarded for excellence. We are committed to delivering quality programs at the highest standard. Work in all departments matches the caliber of the programming on stage.

• ENGAGED: We are proud to be a part of a company that produces art and trains artists. We attend performances and are tremendous advocates for the education and community engagement programs we offer. We are all in and well-versed in the mission of Houston Ballet.

• DRIVEN: We are driven to take goals and run with them. We are excited to deliver results beyond expectations. We are accountable for our actions and work. We reinvent Standard Operations Procedures, leaving our jobs better than we found them. Much of our work product becomes the standard for individuals who will fill our roles in the years to come.

• COLLABORATIVE: We unite around Houston Ballet's mission and support each other in reaching goals. We share information widely and generously and treat our team members, customers, and patrons with respect and sensitivity. We embrace inclusion, diversity, equity, and access. We recognize our responsibility to be an open, welcoming, and anti-racist organization where students, artists, staff, trustees, and volunteers of all backgrounds collaboratively learn, work, and serve. We nurture the growth and understanding of how each of us fits into the larger picture and we celebrate organizational achievements.

• PATRON-CENTERED: Our patrons (subscribers/supporters/donors/stakeholders) are at the center of all we do and are at the top of our minds in our decisions and actions. Our patrons are delighted by the excellent customer service they receive at every interaction at Houston Ballet.