Position Summary

The mission of Hope of the Valley Rescue Mission (HOTV) is to prevent, reduce, and eliminate poverty,

hunger, and homelessness by offering immediate assistance and long-term solutions. Our mission is to meet

our participants' needs through an individualized and non-judgmental approach that will ultimately lead to

long term housing stability.

The Operations Office Assistant fulfills the mission of the Hope of Valley Rescue Mission by providing

clerical support to the Operations Team. This entails order entry, receipts preparation, data entry, incoming

donation support and other duties as assigned.

Primary Duties and Responsibilities

1. Process departments receipts/ Invoices and submits to accounting.

2. Purchases Inventory/Special Orders for Hope The Mission.

3. Establish & source effective relationship with vendors to negotiate pricing.

4. Assists Operations team with clerical duties.

5. Assist Director of Operations and Operations Manager with project tasks, scheduling, etc.

6. Assist with upcoming projects for Hope The Mission.

7. Other duties as assigned.

Required Qualifications

● Can follow instructions well and take direction

● Should possess strong analysis abilities, creative thinking and ability to problem solve on anorganization-wide basis

● Proficient in Microsoft Programs (Word, Excel, Access, PowerPoint)

● Must have strong written and verbal communication skills, including customer service focus inworking with all internal organizational levels and external contacts

● Must be highly collaborative within a team environment

● Highly motivated self-starter with the ability to coordinate multiple projects/tasks simultaneouslywithin tight department metrics and deadlines.

● Possess ability to manage conflicting priorities and projects

● Exceptional organizational skills detail-oriented to review information and ensure accuracy

● Ability to work with diverse populations

Other Requirements

● Ability to proficiently operate a PC, MAC, fax, and telephone

● Prolonged periods of sitting at a desk and working on a computer

● Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuousbasis

● Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead

● Occasionally lift and/or move, push and pull up to 25 pounds

PHYSICAL DEMANDS, ENVIRONMENTAL CONDITIONS, EQUIPMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Employee is required to: Walk and climb stairs; stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis; Grasp, push, pull objects such as files, file cabinet drawers, and reach overhead; Handle, finger, grasp and feel objects and equipment; Reach with hands and arms; Ability to lift up to 40 lbs. Communicate, receive and exchange ideas, information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands and fingers; Be able to have visual activity for (including, but not limited to) administrative and clerical tasks; Drive vehicle in and around Los Angeles County; Be able to enter various buildings that may require climbing stairs. Be periodically subjected to outside environmental conditions. Employees may work in proximity with service animals and emotional support animals; Use a desktop and/or laptop computer; copy, postage, and fax machines. Complete all required forms in personal writing.

Work Environment:

The employee may be in contact with individuals and families in crisis who may be ill, using alcohol and drugs, and who may not be attentive to basic personal hygiene, health and safety ractices. The employee may experience a number of unpleasant sensory demands associated with the clients use of alcohol and drugs, and lack of personal hygiene. The employee must be ready to respond quickly and effectively to many types of situations, including crisis situations and potentially hostile situations. The noise level in the work environment is usually moderate in an office setting. Sometimes work may become stressful when working under pressure.