Enriching lives through investment and service is the mission at the core of everything we do at Holladay. The Assistant Controller supports this mission by being responsible for the direct supervision of all accounting and financial functions for our third-party managed portfolio. Primary responsibilities include the supervision of the accounting team; the monthly close process; the monthly rent and annual CAM invoicing, monthly general ledger reconciliation, accounts payable, monthly, and ad hoc reporting, coordinate the annual budget process, and provide strategic leadership to the accounting managers, portfolio accountants and accounting assistants. The Assistant Controller is a highly visible position within our organization and to our clients.
Essential Duties and Responsibilities include but are not limited to the following:
Assist in the leadership of professional accounting group: Communication, timely feedback, assisting with setting strategic direction, and support efforts of accounting group to achieve that direction
Coordination / preparation of the annual budget process
Quality control monitoring of critical accounting functions
Ensure adherence to policies and procedures of client / employer
Assist Accounting Managers & Assistant Accounting Managers in the review of monthly accounting close process including analytical review of the monthly operating results to ensure accurate accounting records are maintained
Ensure proper preparation of monthly financial statements and variance explanations
Perform cash projections to effectively manage cash balances and necessary balances for distributions
Ensure the accuracy and permitted reimbursements from clients and perform those in a timely manner.
Review of expenses incurred to ensure that those expenditures are appropriate and accurate
Ensure adherence to policies and procedures such as invoice processing, cash management, and calculation of fees
Assist the Controller to implement, document, and maintain adequate and effective internal controls
Implement, document, and maintain up to date procedures manuals for accounting group
Responsible for ensuring compliance with all applicable laws, rules and regulations
Accurate and timely production of all financial information
Proper analytical review of the asset operations from a balance sheet, income statement, and cash flow perspective as well as from the overall management of the organization
Holladay Mission and Values: All associates are expected to live Holladay’s Mission and Values in their everyday interactions with each other, external clients, and stakeholders as defined below:
Mission: Enriching lives through investment and service
ENRICH Values:
Entrepreneurial We are empowered to dream and take risks, to challenge conventional wisdom and demand continuous improvement, to innovate, create, and inspire change.
Nurture We encourage and support the growth and development of each other, our clients, and our communities.
Respect - We recognize and acknowledge the inherent value of others.
Integrity We do the right thing. We exhibit a consistently high moral compass.
Community We are a family. We have fun, serve others, and freely give of our resources. We recognize our responsibility to make our communities and world a better place.
Health - We support the physical, financial, and professional health and well-being of each other and those we serve.
Position Competencies
Service to Employees: Treats other employees with respect and dignity and acts as a positive member of the team; establishes and maintains effective relationships
Service to Clients: Provides high level of service to clients in all situations; strives to meet and exceed client expectations; establishes and maintains effective relationships
Service to Tenants: Provides high level of service to tenants in all situations; strives to meet and exceed tenant expectations; establishes and maintains effective relationships
Attention to Detail: Able to zoom in to detail quickly and accurately; checks information, picks up inconsistencies and mistakes; can make detailed comparisons between similar sources
Time Management: Uses his/her time effectively and efficiently; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities; effectively prioritizes tasks
Effective Communication: Is able to clearly and succinctly communicate in a variety of settings and styles; can get messages across that have the desired effect
Composure: Is cool under pressure; does not become defensive or irritated when times are tough; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn’t show frustration when resisted or blocked
Employee Engagement: Cultivate a working environment where employees are involved in, committed to, and enthusiastic about their work and the organization
Employee Development: Support employees in gaining the knowledge, skills, and experiences they need to develop their talents and use their strengths to achieve proficiency and excellence in their roles
Employee Performance Management: Help employees meet and exceed the outcomes that the organization expects them to achieve
Compensation:
The Assistant Controller compensation will be based on experience and qualifications. This range is subject to local, state, and regional dynamics and may be adjusted up or down depending on market conditions.
Supervisory Responsibility:
Provides leadership, instruction, and mentoring to team
Positively supports, directly or indirectly, the relationships of the property management company, the property manager, tenants, vendors and clients
Promotional Opportunity:
Associates with more than twelve (12) months of service may request consideration to transfer to other jobs as vacancies become available and will be considered along with other applicants. To be considered, Associates must have a satisfactory performance record and have no disciplinary actions during the last twelve (12) months. Management retains the discretion to make exceptions to the policy.
Qualifications:
Bachelors and/or Master’s Degree in relevant field
C.P.A. is preferred but not required
Five (5) years’ experience in the accounting and finance sector, preferably in a position equivalent to controller in the real estate industry
Previous supervisory experience
Strong experience in both the private and public accounting sectors is preferred but not required
Complete recognition of the importance of customer service
Credibility, ethical, full disclosure, and clean financial history
Confidential, understands the ethical standards
Conscientious about timeliness of assignments and quality of work product
Accountable for specific performance
Possess exceptional written and verbal communication skills, including ability to articulate recommendations in a concise and timely manner
Able to handle multiple tasks and maintain control and order over same
Excellent GAAP and financial reporting technical skills
Exceptional computer skills in the operation and functioning of all programs used by the organization, i.e., Microsoft Word, Excel, PowerPoint; and MRI (Intuit real estate accounting software)
Able to analyze, organize, summarize, and articulate complex legal and financial information
Good command of the English language and be able to proofread work
Able to read and interpret agreements, then implement the relevant provisions of these agreements
Detailed, organized and communicative
Understanding, yet persuasive and decisive when dealing with others in the organization
Responsive team player with ability to quickly prioritize among numerous pressing tasks
Task and goal oriented and capable of functioning in an entrepreneurial and corporate setting
Exceptional work ethic
Physical Demands:
Requires extended hours to meet specific monthly or project related due dates