Job Description
Responsibilities
• Monitors office procedures and resolves problems through collaboration with the team, and
• implements changes as needed
•Manages bookkeeping, including accounts payable/receivable, and data spread sheets - as well
• as petty cash, online credit card transactions, PAYPAL transactions
• Manage obligations to suppliers, customers and third-party vendors
• Process bank deposits
• Reconcile financial statements
• Prepare, send and store invoices
• Contact clients and send reminders to ensure timely payments
• Submit tax forms
• Report on the status of accounts payable and receivable
• Update internal accounting databases and spreadsheets
• Maintains and balances general ledger
• Maintains historical records by filing documents
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends
• Complies with federal, state, and local legal requirements by studying requirements; enforcing
• adherence to requirements; filing reports; advising management on needed actions
• Maximize cash flow through efficient billing and collection processes
• Schedules appointments and office meetings as needed
• Ensures the efficient operation of all office equipment
• Maintains office supply inventory, and orders supplies as needed
• Prepares and completes daily outbound and inbound shipping duties
• Performs other duties as needed by the company
Requirements
Qualifications
• Knowledge of bookkeeping procedures ,debt collection, state tax, employment laws and
• Proven work experience as an Accounts Administrator/ Office Manager or similar role
• Solid data entry skills with an ability to identify numerical errors
• Strong organizational, planning, analytical and scheduling skills
• Excellent written, oral, and interpersonal communication skills
• Requires at least 3 years of bookkeeping and administrative experience
• Working knowledge of financial statements and automated financial software
• Knowledge of accounting procedures to maintain petty cash, payroll, accounts payables and
• Must type 40-50 wpm and be proficient in the use of one or more types of office equipment
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets) and
• QUICKBOOKS (Required)
• Benefits
Benefits
• 401(k)
• Paid time off - 6 weeks
• Monday to Friday in office
• Bonus opportunities