Voted St. Louis Best Places to Work in 2016, 2018, 2020, 2021, 2022, and 2023!

For over 40 years, Hoffmann Brothers has served as the premier HVAC, Plumbing, Electrical, and Appliance Repair service and installation contractor in the St Louis area. Pursuing an aggressive expansion campaign, Hoffmann Brothers is looking to expand our reach through both acquisitions and executing our proven “green field” market entry strategy.

Over the last 6 years, Hoffmann has grown from a small family business of 50 employees to a nearly 450-team member multi-market organization with significant aspirations for further growth. We recognize the quality of our people enables this growth and now is your chance to join our team.

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to join our team. The executive assistant will be responsible for providing comprehensive administrative support to our senior leadership, managing their schedules, and ensuring the efficient operation of the team. The executive assistant will play a vital role in supporting leadership while also managing personal tasks to enhance the efficiency & effectiveness of the team. If you thrive in a fast-paced environment, possess exceptional communication and organizational skills, and excel at managing multiple priorities please consider this exciting opportunity to contribute to our success.

Duties & responsibilities:

• Coordinate and manage leadership calendars including scheduling meetings, appointments, travel arrangements, and personal events as required. Anticipate scheduling conflicts & proactively address them.
• Draft & prepare correspondence, reports, and presentations on behalf of the leadership team.
• Organize & coordinate meetings, conferences, and events.
• Prepare agendas, materials, and take notes during meetings when required.
• Make travel arrangements, including booking flights, accommodations, and ground transportation. Ensure itineraries are comprehensive & align with preferences.
• Ordering office supplies, maintain equipment, and vendor management for building maintenance partnerships.
• Manage and reconcile expense reports, ensuring accuracy and compliance with company policies and procedures.
• Handle sensitive information with the utmost discretion, maintaining confidentiality in both professional & personal matters.
• Assist in planning and coordinating leadership meetings, quarterly business meetings, board meetings, events, and more.
• Other projects as assigned.

Qualifications:

• Minimum of 2-3 years of experience as an Executive Assistant or similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and take initiative.
• Strong written & verbal communication skills
• Detailed oriented with the ability to multi-task effectively.
• Excellent organizational and time management skills