Who We Are:

We are a premier provider dedicated to healing children and young adults, strengthening families, and transforming communities through quality comprehensive services and advocacy. We envision a world in which children and young adults, families, and communities are able to heal, grow, and thrive.

Job Type: Regular Full-time Opportunity

Starting Salary Range: $20 - $24 per hour, DOE

What We Offer:

An outstanding benefits package and numerous opportunities for career growth and advancement within our organization.

• Bilingual stipend of $2,000-$4,000 for applicable positions.
• 13 Paid Holiday per year including Cesar Chavez & Juneteenth, earn up to 22 days of PTO
• This role is eligible for Public Service Loan Forgiveness (PSLF)
• Medical insurance offering 3 HMO with Kaiser and Health Net, and also a PPO Plan
• Dental insurance both HMO & PPO options, with 100% employer paid for HMO employee only coverage plan
• Life and AD&D insurance 100% employer paid up to two times the annual salary
• Long Term Disability
• Flexible Spending Account for Medical and Dependent Care
• 401(k) with no wait period and no vesting schedule
• Employee Assistance Program

ESSENTIAL FUNCTIONS:

To perform this jobsuccessfully, an individual must be able to perform each essential dutysatisfactorily. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions. Other dutiesmay be assigned.

The essential functionsinclude:

• Manage on site psychiatrists' appointments, schedule for various programs
• Data entry into EHR system and web-based programs associated with medication supportive services
• Arrange meetings and other gatherings for psychiatrist appointments
• Assist psychiatrists in completing needed documentation, clearing billing violations
• Assist clients getting medication/lab work completed by speaking to pharmacies or lab work company
• Maintain office coordination between department/person and the rest of office
• Maintain records and files up to date
• Receive incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
• Greet and provide assistance to any consumer who is in need. Provide support for walk in referrals, questions related to services both internal and external and provide support with any other inquires.
• Create and maintain office documents: office documents such as letters, correspondences, invoices, reports, and data sheets
• Handle daily outgoing and incoming mail distribution (if applicable)
• Assist in the gathering and organization of information in preparation for audits, reports, etc.
• Oversee the ordering, receipt, stocking and distribution of office supplies as needed.
• Provide clerical and procedural support as needed
• Provide coverage for other Administrative Assistants in other sites as needed.
• Able to work evening hours as requested
• Other duties as required

EDUCATION, EXPERIENCE & CERTIFICATES

• Previous related secretarial experience
• High school diploma/ GED, preferred
• Bilingual in Spanish required
• Valid California drivers license, driving record and personal vehicle insurance acceptable to Hillsides' insurance carrier

TRAUMA INFORMED CARE (TIC)

Hillsides practices TraumaInformed Care (TIC) principles which recognizes the signs, symptoms, andwidespread impact of trauma; Employees are asked to comprehensively integrateknowledge of Trauma Informed Care into policies, procedures, and practices withthe goal to prevent re-traumatization which promotes healing of families,youth, individuals, and communities.