HF Sinclair is seeking a Office Service Administrator in Albuquerque , NM who will be responsible to coordinate intermediate level administrative support and technical assistance for various departments within assigned office environments under general supervision.

(functions considered essential as defined by ADA) 

• Ensures operating efficiencies through the effective utilization of assigned resources
• Coordinates and oversees TBOL & accessorial charge billings for assigned asphalt terminals.
• Reviews and facilitates resolution of issues or errors for all sales transactions.
• Perform various customer service activities including, but not limited to, facilitating resolution of accounts receivable or other issues, providing requested documents (BOLs, Invoices, Submittals, etc), and establishing good rapport to enhance a positive customer experience.
• Maintains appropriate files and follows regulatory and corporate requirements for assigned asphalt terminals.
• Coordinates and oversees the execution of all company social functions, and plans and executes a variety of company celebrations and support or schedule travel arrangements as needed.
• Ensures all functions in assigned offices operate efficiently and manages visitor and driver safety & security orientation requirements specific to each asphalt facility.
• Supervises switchboard, mailrooms and custodial services & Maintains all aspects of assigned office space/buildings, inside and out.
• Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
• Coordinates all telephone system functions
• Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
• Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
• Coordinates and oversees procurement activities for assigned asphalt terminals including requisitions, purchase orders, and vendor payments in Coupa. Manages coding for vendor invoices submitted through workflow and is point of contact for accounts payable questions or issues.
• Oversees Daily Inventory activities including deliveries, receipts, MIGOS, etc for assigned asphalt terminals.
• Manages month end inventory reconciliation for assigned asphalt terminals and is responsible for posting month end gains/losses of inventory.
• Reviews and facilitates resolution of PPTAS transactions errors and GRIR issues for receipts.
• Manages product purchase activities including orders with vendors, all master data DIG ticket entries, verifies vendor pricing matches negotiated prices, and inputs all necessary transactions in SAP.
• Tracks all inbound product purchases including asphalt and various additives for assigned asphalt terminals.
• Manages SDS documentation system process for assigned asphalt terminals and maintains SDS files
• Manages BOL Training and Inbound Documentation Training for assigned asphalt terminals.

• Act as department document control coordinator

May include some or all of the following:

• Acts as SAP site leader, coordinating all aspects of SAP conversion relating to assigned asphalt terminals including analysis, testing and training
• Acts as administrator for sales, purchases, freight and any other assigned contracts. Input assigned contracts and maintain contracts as directed
• Ensure compliance on SOX policies and procedures throughout assigned transactions
• Manage SAP Material Master Data and monthly BOM updates.
• Oversees tasks performed by office staff member(s) on any assigned or related task or area

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion

A minimum of 1-2 years office administration experience is preferred. Knowledge of SAP & experience with manufacturing or oil & gas industry is preferred.

A minimum of a High School Diploma or equivalent is required. 

Preferred Education:

Some college is preferred.

Intermediate to advanced ability to apply complex clerical and data entry assignments based on broadly defined guidelines. Working knowledge of Microsoft products. Proficient with spreadsheet, presentation and word processing applications; strong planning, interpersonal, organizational, leadership, tact and maturity. Ability to communicate effectively with others, both written and verbal communication, and perform intermediate mathematical calculations. Intermediate reading and writing skills.

Office based with up to 5% travel by land and air required. Subject to all weather and varying road conditions.

Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movement, reaching or grasping, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs, climbing up to 3ft, and perceiving color differences.

At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization.

We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.