Small company seeking for a person that will act in a supporting role to assist president and other members of the management team. This position requires an organized, detailed oriented person with prior administrative and personal assistant experience a plus. Person must be flexible and adaptable to quick change in schedules, must be able to multi-task, manage ongoing projects, and ability to switch responsibilities due to various demands through out the day.

Job Responsibilities include but not limited:

• Coordinate travel arrangements
• Ordering office supplies
• Assist with event planning, daily tasks and special projects as requested
• Process monthly billing for personal and business invoices
• Expense reports and reconciliation of accounts
• Complete a variety of personal errands and make household purchases
• Manage and schedule all necessary appointments, maintenance and other vendors
• Print and respond to and initiate professional and personal correspondence, including phone calls email, letters, and face-to-face communication
• Research issues, correct and find solutions.
• Complete a variety of personal and miscellaneous tasks including dry cleaning, run errands, shopping, etc
• Organize and sustain the business/personal filing system, filing correspondence, and other records
• Manage time effectively to meet and exceed deadlines to ensure availability for additional projects.
• Follow-up and ongoing communication via email with projects and task list
• Review and summarize all high profile and highly confidential documentation
• Oversee cleaning staff to ensure responsibilities are met

Requirements of the Executive Assistant/Personal Assistant:

• 3-7 years’ experience supporting an Executive of a comparable level.
• Proficient computer skills required, including Microsoft Outlook and Microsoft Office, especially WORD and Excel, Mac OS environment.
• Outstanding written and oral communication skills with the ability to be very concise.
• Superior organizational skills with strong attention to detail.
• Excellent interpersonal skills with the ability to work in a fast-paced, dynamic, and sometimes demanding environment.
• Highly flexible, proactive, adaptive, and responsive
• Incredibly discreet with the ability to handle all matters in a confidential manner.
• Competitive compensation depending on experience; please send your resume with cover letter with responsibilities salary requirements.
• EEOC Employer

Required education:

• Associate Degree in Business Management or similar.

Required experience:

• Administrative Assistant: 2 years
• Personal Assistant: 2 years

Job Type: Part-time

Pay: $25.00 per hour

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: Multiple locations