Position Objective

Company Overview:

The Harvard Companies include entities working to serve the business community in the janitorial and protection services areas. Harvard Maintenance and Harvard Protection are two of the largest and fastest growing, privately owned providers of high quality janitorial and security services in the United States. We are an industry leader and are well known for our innovative thinking and entrepreneurial spirit. Our success over the last fifty years stems from Harvard's Inverted Pyramid®, which recognizes that our front-line employees are the most important people in our organization. The Inverted Pyramid® ensures that our employees feel valued, are given the tools to be successful, and are empowered to execute in their roles. People are also at the center of our Core Values. Our People First core value clearly states that “we are a family organization that promotes respect and embraces diversity”.

Job Summary:

Support the administrative and operation functions of the Chicago Downtown Office to include functions in Human Resources, Payroll, and Operations

Essential Duties and Responsibilities

• Provides all general administrative support
• Answer and transfer calls to correlating departments
• Works independently and within a team on special projects
• Order and maintain control of supply purchase and po #’s
• Receive, code and submit accounts payable
• Inventory management and purchasing of office supplies and supplies needed by the operations department
• Assist payroll in check distribution and supporting payroll department as needed
• Greet guests in professional and friendly manner
• Other duties, projects and support as needed

Knowledge and Skill Requirements

• Minimum of 2 years Administrative Experience
• Must has strong Microsoft Office Skills
• Must have strong mutli tasking ability which includes time management and flexibility skills
• Positive attitude
• Ability to accurately perform multiple detailed tasks, handle interruptions, balance multiple projects and meet deadlines
• Bilingual-Spanish/Polish

Compensation

Harvard is offering a competitive compensation structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

An Equal Opportunity Employer --- M/F/D/V

Schedule