Description

Job Summary:

Under the supervision of the Director of Human Resources, the Payroll & Benefits Administrator administers the activities relating to the company payroll, benefits and HRIS processing including implementing and monitoring (e.g., performing internal audit and control procedures to ensure that all wages and taxes are accurate). The individual will be the company’s subject matter expert with all payroll, benefits and HRIS administration.

Essential Responsibilities:

Payroll 

• Process payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
• Implement and maintain payroll best practices to improve efficiency and consult with human resources director to improve payroll and HRIS processes.
• Reports tax changes to Paylocity and confirms changes made in HRIS system. 
• Maintain/updates employee records in payroll/HRIS systems and ensures all information required for compliance reporting is available.
• Ensure the time and attendance policy and paid leave policy are applied properly for all employees.
• Researches state payroll laws for terminated employees and employees on leave and reviews with HR Director. 
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
• Fill out employment verification forms or provides information over phone adhering to company policy.

Benefits

• Administer all employee benefit programs including enrollments and terminations.
• Coordinates and conducts the new employee on boarding process and presents benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
• Schedules and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
• Plans, conducts and reports results of audits to ensure all enrollments are accurate for each employee 
• Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
• Processes monthly billings from providers. Reviews billings for accuracy and reports any discrepancies to HR Director
• Coordinate with third party administrator to manage disability claims according to the plan, as needed.
• Administers online COBRA, enrollments/changes, Evidence of Insurability Form (EOI). 

Administration

• Maintains complete electronic employee personnel files, records and other documentation for employees, including adding and updating employment status changes and maintaining timely and accurate files. 
• Prepares statistical summaries and reports from the HRIS involving payroll information, performance management, demographic data and other employee data, requiring knowledge of the various Human Resources disciplines. Assists to maintain data integrity in systems by running queries and analyzing data and reviewing source documents for accuracy and completion of data input.
• Generates files/reports such as annual non-discrimination testing for benefits plans, annual reports, as well as other special and ad hoc reports as requested.
• Recommends business process improvements having an HRIS component.
• Assisting company executives with adhoc reporting, travel, hotel, and car reservations, meeting scheduling, lunch orders, and any special reporting or information requested from the company executives.
• Work with the HR team to plan and coordinate company events. 
• Perform other related duties as required and assigned.

Supervisory Responsibilities:

This position has no supervisory responsibility.

Competencies:

• Excellent verbal and written communication skills. 
• Interpersonal and conflict resolution skills.
• Organized and attention to detail.
• Time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.
• Some knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Minimum Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• Two-three years of human resource experience preferred.
• PHR and/or SHRM-CP a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this Job, the employee is regularly required to walk, stand, move, sit, carry, bend, kneel, reach, push, pull, lift, use hands and fingers, handle, or feel and talk and hear. May be required to lift and move boxes or packages not exceeding 25 pounds in weight. Some work stress inherent to the position and extended work hours may be required.

Work Environment:

The work environment will be an office environment. Noise level: Normal office noises

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not indented to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.