JOB SUMMARY:

 Performs a variety of highly responsible, confidential, and complex paraprofessional, administrative, technical, and secretarial tasks in various areas of Human Resources. Provides responsible and confidential support to the entire department with emphasis on support of HR Business Partner, recruitment, onboarding, employee events, personnel files and records management.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Performs various administrative support work for special projects such as researching and analyzing information and coordinating tasks; prepares accounting and statistical tables, reports, resolutions, and contracts; maintains departmental records, indexes and logs.

 Assumes special projects as assigned; monitors projects to completion to assure accuracy and completion.

 Answers telephone and gives specific and general information in response to public inquiries; handles requests for service, complaints, and other public contact work.

 Prepares, composes, types, distributes, and files letters, forms, reports, general correspondence, and other documents related to department operations.

Assists with coordinating training opportunities and prepares training materials.

 Posts and advertises vacant positions, coordinating with relevant departments to assure postings are correct.

 Assists with applicant screening and conducting interviews.

 Reviews Public Safety applications for relevant information and required documents.

 May act as department representative in special recruitments such as Firefighter, and other large recruitment efforts.

 Coordinates the New Hire Process to include scheduling newly hired employees for onboarding paperwork, physicals and drug screens; explains and assists new employees with paperwork completion.

 Assists with planning and coordinating a variety of events including employee appreciation activities, fund drives, health fairs, annual benefits open enrollment, and others as assigned.

 Maintains department time and leave reports and enters time into web-based time system.

 Coordinates department response to Open Records requests.

 Serves as lead worker to subordinate staff performing routine clerical functions to include assigning, reviewing, and assisting with work.

 Operates various modern office machines necessary to perform administrative functions to include personal computers. Coordinates maintenance of office equipment.

 Provides support to the Human Resources Associate by filling in at the front desk as needed.

 Performs other relevant work as assigned.

 Creates and maintains personnel records to include new hires, terminations, benefits enrollment and termination, necessary revisions and changes to employee information.

 Verifies and processes personnel transactions from departments; coordinates with payroll and department staff as needed to assure transactions are accurate and complete.

 Maintains files of current and former employees assuring files are complete and in compliance with legal requirements.

 Monitors the timely return of performance evaluations and salary increases from County departments to Human Resources to affect merit increases. Sends reminders to departments of upcoming evaluation dates and maintains follow up system to assure all evaluations are completed.

Researches and resolves issues regarding employee pay to assure payment of accurate salary.

 Calculates and assigns new pay rates resulting from changes in pay scales.

 Creates and maintains database of personnel actions; develops reports based on data for submission to management.

 Maintains expertise in relevant Finance and Human Resources software to include data collection, reporting systems, records systems, in order to create and run reports; ability to utilize relevant software and systems on a regular basis, as well as provide assistance to other users of the software and systems.

 Provides written and verbal verifications of employment, position, and pay, in response to requests.

 Coordinates with Benefits and department staff to track medical and military leave to assure employees are in correct status as to active duty.

 May assist with processing various benefits invoices for payment.

 Prepares a variety of documents and reports.

 Provides support to the Human Resources Associate by filling in at the front desk as needed.

 Performs other relevant work as assigned.

 Regular and predictable attendance is required.

MATERIALS AND EQUIPMENT USED:

Personal Computer Network Software Packages Multi Line Phone System

Calculator Copy Machine Fax Machine

Printer Shredder General Office Equipment

MINIMUM QUALIFICATIONS REQUIRED:

 Education and Experience:

 Associates Degree in Business, Human Resources, or a related field, supplemented by two years administrative experience in Human Resources, or a high school diploma or GED supplemented by four years administrative experience in Human Resources. 

 Any equivalent combination of education and experience which provides the minimum level of qualifications stated above.

Licenses and Certifications:

 Current Notary Public

Knowledge, Skills and Abilities:

 Knowledge of operations, functions, and scope of authority of County departments, offices, and Officials.

 Knowledge of the principles and practices of Human Resources administration.

 Comprehensive knowledge of office terminology, procedures and equipment, business mathematics, and English.

 Skill in maintaining complex clerical records and in preparing reports from such sources.

 Skill in preparing correspondence on routine matters and to perform routine office management tasks independently.

 Ability to coordinate multiple high priority and high profile items simultaneously.

 Ability to collect, compile, and analyze statistical data.

 Ability to transcribe dictation and meeting minutes.

 Ability to maintain confidentiality of information.

 Ability to establish and maintain effective, positive working relationships with other employees, outside agencies, and the public.

 Ability to provide a high level of customer service tactfully and courteously to employees, vendors, citizens, and the public.

 Ability to handle and dispose of complaints, requests for information and assistance, and delegated administrative details.

 Ability to communicate clearly and effectively, both verbally and in writing.

 Skill in operation of modern office equipment, computers, and relevant software.

ADA MINIMUM QUALIFICATIONS

Physical Ability: Essential functions of this position continuously require the ability to remain in a stationary position (sitting or standing);operate a computer and other office machinery, such as a calculator, copier, and printer. Incumbents must continuously be able to think analytically; handle stress and emotion, concentrate on tasks, remember names and other details; examine and observe details; make decisions, and adjust to change. Incumbents must also continuously direct others; meet deadlines; stay organized; use math/calculations and use a keyboard/type.

 Essential Functions frequently require the ability to move about inside the office; and move/transport items up to 10lbs.

Essential functions occasionally require the ability to bend body downward and forward by bending spine and legs, and twisting at the waist, hips or knees; reach overhead; push or pull; and repetitively use hands/arms/legs. Incumbents in this position are occasionally required to be on-call and work irregular hours. 

 Sensory Requirements: Essential functions regularly require the ability to use effective verbal and written communication; and use of hand/eye coordination and fine manipulation to use equipment.

 Environmental Factors: Essential functions of this position continuously require the ability to either work with others or work alone. 

 This class specification should not be interpreted as all inclusive. It is intended to identify the major respon­sibilities and requirements of this job. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specifica­tion.