Job Overview:
We are a boutique Estate Planning Law Firm seeking a Legal Receptionist/Assistant who has previous legal experience. The ideal candidate will have exceptional organizational and administrative skills to provide support in a fast-paced legal office environment.

Duties:

• Receive and direct clients and visitors.
• Scan and distribute incoming mail.
• Print legal documents and gather handouts in preparation for client meetings; assist with scanning while client meetings are in progress. Prep ahead of each meeting is a must!
• USPS/FedEx/Post Office runs as needed – prepare and take certified mail and return requests to post office / track until received – scan and file documents to clients DropBox file
• Diligent Delivery – schedule delivery when needed, enter expense for clients into Clio when invoice arrives, document all in Clio
• Process credit card payments
• Provide general secretarial service and generally support other legal assistants, paralegals, attorneys and professionals in the firm.
• Need to be a Notary Public for Texas
• check mail daily
• Track all time and knowledge of how this is done
• Work marketing event offsite once a month
• Ordering all office supplies (once approved by office manager)
• Assist Client Solution Coordinator with offsite marketing events
• Assist Client Solution Coordinator with marketing event coordination
• Back up for voicemail@, info@ and fax@ email account management
• Must have texting set up on email account and know how to text clients
• Client documentation organization – this role is responsible for ensuring that all client folders are kept up-to-date, are tidy, manageable and always in the correct location
• Responsible for ALL closing out client files once client matter is completed – following process set up by company
• Manage Attorney’s time
• Keep forward looking calendars for both Austin attorneys – if there are conflicts work to resolve ahead of time

Job Type: Full-time

Pay: $19.50 - $23.48 per hour

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Experience:

• Estate planning: 2 years (Required)

Work Location: In person