R-01875
San Diego County - District Office
Transforming lives through learning isn't just the vision of the Grossmont-Cuyamaca Community College District. It happens every day with our 30,000 students who take the first step in their higher education, become trained for a new career, or learn knowledge that transforms their world perspective.
The Grossmont-Cuyamaca Community College District honors a diverse academic community and fosters equity mindedness across our institutions. As such, the District is committed to eliminating achievement gaps among different student groups by promoting a culture of appreciation for diversity, equity, inclusivity, and social justice, and continuously examining our processes and practices through an equity lens.
The District provides an excellent health and welfare benefits package to its employees. We take care of our employees and have continued to offer medical, dental and vision coverage to eligible employees and their dependents at no charge for any of the plans we offer.
Become a part of this dedicated team in beautiful San Diego County!
Please read the entire job posting before your application is submitted. Important instructions to applicants are at the bottom of the page. Be attentive when applying as many of our positions require multiple attachments.
Please note: each page of the application will save upon clicking next.' Draft applications can be accessed through the candidate home page.
Job Summary
Application Deadline: Thursday, October 12, 2023 at 11:59 p.m.
NOTE: Application materials that are submitted on the last day of application and are timed out will not be accepted.
Department: Human Resources
Months worked out of the Year: 12 months
FTE: 1.0
Work hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.
Shift Differential: None
Starting Salary Range:
Range: CL-30: $3,880 (Step A) or $4,103 (Step B)
Based on experience
Anticipated Start Date: December 2023
Job Description
SUMMARY:
Under the direction of an assigned supervisor, research, review, implement, administer and coordinate benefit and workers' compensation programs for all active and retired employees according to district policies and procedures, labor agreements, federal and state law and Education Code. Perform a variety of paraprofessional administrative duties involving integration of federal and state mandates as appropriate; provide a variety of technical information and assistance to employees and retirees regarding fringe and applicable mandatory benefit programs.
ESSENTIAL FUNCTIONS:

• Implement, administer and coordinate the fringe benefit program for classified and academic employees, including retirees, according to district policies and procedures, federal and state law, and applicable tax law and employee labor agreements.
• Enroll and process eligible personnel in district insurance plans such as medical, dental, life and disability insurance plans.
• Analyze, research, and provide input on benefits each year to compare competitiveness/cost to market.
• Assist in development and maintenance of Wellness programs in collaboration with vendors that will improve the overall health of employees and potentially reduce benefit costs.
• Orient employees regarding the fringe benefit program; provide a variety of technical information regarding health, dental, life and long-term disability insurance, retirement benefits and tax shelter programs to employees; assist employees concerning eligibility rules or requirements. Generate bulletins, benefit newsletter and other memoranda as changes occur or needs dictate.
• Review, recommend, and implement new district procedures and develop forms related to benefit programs. Design and coordinate training programs, written materials and forms to provide guidance to all staff related to benefit programs.
• Prepare, maintain and process a variety of documents, such as workers' compensation claim forms and reports, enrollment and change materials, life and disability claim forms, COBRA, HIPAA, and other benefit forms and information, ensuring compliance with applicable rules and regulations; calculate and prepare premium statements and authorize insurance warrants.
• Monitor status of disabled employees and coordinate applicable fringe and leave benefits; track and monitor workers' compensation claims and status to ensure efficient and cost effective claims processing. Conduct preliminary investigations and consult with claims administrator. Develop return-to-work arrangements for injured employees.
• Handle sensitive and confidential information relating to employees.
• Answer questions, research, analyze, and provide information to insurance representatives, government agencies and employees regarding fringe benefits programs and workers' compensation, policies and procedures. Provide insurance claims and contract interpretation assistance; specialized knowledge required to respond to and assist employees in resolution of complaints and problems with insurance providers.
• Process necessary employee voluntary payroll deduction changes in accordance with applicable eligibility rules/regulations.
• Reconcile and audit billings from insurance companies.
• Coordinate communication with other district departments and personnel, insurance companies, health organizations and governmental agencies; maintain communication with retired employees regarding benefits; compose correspondence independently or from oral/written direction; receive and make telephone inquiries to obtain, verify and provide information as necessary.
• Prepare and maintain a variety of records, files and reports and surveys related to the fringe benefit and workers' compensation programs; submit reports for fringe benefits and workers' compensation as requested; receive, process and record employee's personal pre-payments for insurance coverage while on leave or COBRA, etc.
• Prepare benefit information and materials for open enrollment; conduct meetings for open enrollment coordinated with all benefit provider representatives; process open enrollment changes. Plan and implement special functions, presentations and programs. Attend Fringe Benefit Committee meetings and respond to inquiries and requests.
• Remain current on developments, law, tax issues and technical changes to employee benefits and tax sheltered annuities; attend meetings and seminars and review current literature. Responsible for communicating relevant issues to employees and staff.
• Operate word processing, database, spreadsheet and other software programs. Using a personal computer, code and enter employee data to database system from documents, forms and records. Retrieve data and extract reports and statistical information on various employee records information for preparation of reports and benefit billings. Prepare web site pages.
• Operate a variety of office equipment and machines such as a personal computer; typewriters, calculators and copiers.
• Order benefit forms and supplies as needed.

SECONDARY FUNCTIONS:

• Train and provide work direction to part-time staff.
• Maintain departmental area(s) in a safe, clean and orderly condition; assure compliance with established safety procedures and regulations.
• Maintain currency of qualifications for area of assignment.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:

• Federal and state benefit laws, and tax regulations.
• Employee benefits and insurance programs and procedures.
• Technical aspects of policies and laws necessary to process benefit-related documents and respond to all inquiries.
• Methods of auditing insurance billings.
• Modern office practices, procedures and equipment, including telephone techniques and etiquette.

ABILITY TO:

• Administer and coordinate benefit and workers' compensation programs for classified, academic and retired employees according to district policies and procedures.
• Interpret, apply and explain technical information, rules, regulations, policies and procedures requiring extensive knowledge of benefits administration.
• Exercise discretion and independent judgment in accordance with district policies and procedures.
• Operate a personal computer including various software packages (e.g. word processing., spreadsheets, databases, etc.) used in assigned area to enter and retrieve data using keyboarding skills in an efficient and effective manner consistent with requirements of the position.
• Communicate effectively both orally and in writing.
• Work independently with little direction; plan and organize work to meet schedules and timelines.
• Establish and maintain cooperative and effective working relationships with others.
• Train and provide work direction to others.
• Make mathematical calculations quickly and accurately.
• Understand and follow oral and written directions.
• Analyze situations accurately and adopt an effective course of action.
• Maintain records and prepare reports.
• Work confidentially with discretion.

EDUCATION: Graduation from high school or equivalent supplemented by formal training in benefits or human resources.
EXPERIENCE: Responsible experience in benefits administration or a related field.
WORKING CONDITIONS: Typical office environment, subject to constant interruptions and frequent interaction with management, faculty, staff and the public.
Additional Information
SPECIAL INSTRUCTIONS TO APPLICANTS:
Applicants may find it helpful to refer back to the job posting, specifically the special instructions, while applying. Consider saving the job description or opening a new browser window.
*ATTENTION* Application materials with pictures or personal information will render your application incomplete. Please do not include any materials that were not asked for.
Having the following materials prepared and ready to attach BEFORE beginning the application may make the application experience more seamless.
REQUIRED APPLICATION DOCUMENTS (APPLICANTS MUST SUBMIT THE FOLLOWING TWO ITEMS):

• A complete and current resume.
• A 1 - 2 page cover letter addressing how you meet the qualifications of the position.

*ATTENTION* Please upload .doc, .docx, or PDF files ONLY. If you are working on Google Docs or Mac files, please be sure to save as .doc or PDF for your files to upload correctly.
Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.
GCCCD is an Equal Employment Opportunity and Title IX employer.
Applicants who are protected under the Americans with Disabilities Act and who require accommodations for completing the application process or interviewing should notify the Human Resources Department by emailing D-HR-Jobs@gcccd.edu.
Offers of employment are contingent upon successful fingerprint clearance. A processing fee plus Live Scan fee will be required.
To apply, visit https://gcccd.wd1.myworkdayjobs.com/en-US/gcccdcareers/job/San-Diego-County-District-Office/BENEFITS-TECHNICIAN_R-01875.
The Grossmont-Cuyamaca Community College District, a two-college district in eastern San Diego County, has been providing a high-quality education to the region since Grossmont College opened its doors in 1961 and Cuyamaca College began operating in 1978. The district is tied closely to the suburban and rural communities that it serves, providing a $1 billion economic impact to the region through its payroll, purchasing, and spending by students and alumni.
The district has a strong commitment to diversity and equity with a student population representing a broad variety of backgrounds, ethnicities, socioeconomic levels, cultures and abilities. The district strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.
The colleges offer more than 150 degrees and certificates in a wide range of programs. Both colleges have signature programs that have become well-renowned. Grossmont College is recognized for its top-notch Administration of Justice, Culinary Arts, Nursing and Allied Health and Theatre Arts programs, while Cuyamaca is known for its Automotive Technology, Ornamental Horticulture, Environmental Health and Safety and Water/Wastewater Technology programs.
jeid-a5b69d88ac7bca428e7bd3f986368162