We seek an administrative assistant to join our fast-growing, highly congenial workplace. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. Additionally, the candidate must be multi-tasking and able to work in a fast-paced environment. 

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient office operations to the Executive Director and Board members.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for Executive Director 
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses Microsoft Word and Google Docs, Sheets, Forms, and Slides to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with the Executive Director and supports the overall organization
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Assists with the registration process of STEM, SEEP, and Youth Leadership Academy (Grades K and up)
• Manages STEM program and is responsible for parental correspondence, payments, and receipts
• Assist STEM staff as needed to include substituting and handling CNP documentation
• Provides support and assistance at all fundraising events. 

Work Hours and Benefits:

*$15-$20 per hour

*8:00 am - 5:00 pm (one hour unpaid lunch break) 

*Paid federal holidays, earn one sick day per month, earn 40 hours of vacation leave

• Education, Experience, and Licensing Requirements:

• Associate's Degree or Bachelors 
• Past administrative experience or tenure in an office setting is a plus