Human Resources Clerical Assistant (Full Time)

About Graham Windham

In full partnership with families and communities, Graham Windham strives to make a life-altering difference with children, youth and families who are overcoming some of life’s most difficult challenges and obstacles, by providing each child we serve with a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world.

About the Human Resources Department

The Human Resources' department manages the Recruitment, Hiring, Compensation & Benefits and other service needs for the 600 personnel who comprise its workforce. The department's staff and managers focus on data-driven strategies to advance its goals of excellent customer service and of supporting broader organizational goals of workforce and service excellence.

About the Position

Graham Windham seeks an organized and detail oriented Human Resources Clerical Assistant to support the department under the supervision of the Director of Talent & Business Operations.  The successful candidate will demonstrate a high capacity for managing clerical, office management, customer service, special projects and related tasks. S/he must possess the ability to successfully manage several projects simultaneously in fast-paced work environment. Proven ability to plan and deliver high quality work within deadlines and the ability to work collaboratively and effectively on a team with peers and across programs

Duties and Responsibilities

The HR Clerical Assistant responsibilities span, but are not limited to, the following areas:

· Provide clerical support in the Operations, Talent Management, and Employee Relations & Onboarding functions.

 · HR Operations & Compliance Management:

• Under the guidance of the Director for Talent & Business Operations will assist in continuing to maintain and further enhance the HR’s compliance management program. Monitor activities such as random file reviews and compliance reports. This ensures that Graham Windham continues to achieve and maintain compliance with local, state and federal HR and contractual regulations by maintaining organized and compliant electronic and paper records. Ensure compliance with areas including but not limited to the Health Insurance Portability and Accountability Act, US Citizenship; Immigration Services. 
• Provide assistance with HR’s FY'23 Records Management Plan, working in collaboration with Benefits and Operations to reorganize the personnel file room.
• Create, assemble and manage personnel files. Ensure timely and organized filing and record-keeping of employees' documents including background clearances, I-9 Verification and Wage Notice. 
• Provide assistance with HR’s annual archive project, preparing personnel records for transition to our storage unit.
• Responding to requests for information and correspondence including, personnel files for audits or special investigations.
• Assist in creating employee IDs.

· Support special projects and other assignments:

• Assist with conducting backgorund clearances.
• Post vacancies on varied job boards and cheduling phone screen and pre-employment appointments for prospective candidates.
• Conduct background clearances.
• Provide assistance with maintaining the various HR logs including the Processing and Hiring Trackers.
• Assist wiht employment verifications.

Desired Qualifications 

· High School Diploma Required. Bachelor’s degree preferred

· Minimum 2 years of experience working as an Administrative or Project Assistant in Human Resources or in  an Executive Office.

Core Competencies:

· Strong verbal and written skills communication skills

· Excellent Computer skills (Excel, Word, PowerPoint, Outlook)

· Ability to be flexible and to multitask

· Ability to respond to telephones and other auditory stimulation

· Ability to evaluate/interpret information and make independent judgments/decisions.

· Excellent time management, organizational, relationship building, active listening, problem-solving and  presentation skills.

Working knowledge of ADP Workforce Now is a plus. 

Position Type

Full Time 

Salary

$21/Hour. Commensurate with experience

EOE