About us

Pelican Property Management is a small business in OTHER. We are professional and agile, and our goal is to challenge the status quo in the property management business through innovation and communication.

Our work environment includes:

• Modern office setting
• Growth opportunities
• Lively atmosphere
• Regular social events

Job Summary:

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support our executive team. The ideal candidate will have excellent communication skills, strong computer literacy, and the ability to handle multiple tasks simultaneously. This is a full-time position with opportunities for growth and advancement.

Duties:

- Provide administrative support to executives, including managing calendars, scheduling appointments, and coordinating annual meetings meetings

-Assist with Client office visitors

-Track Statistics of work volume for all departments(Answered calls, Hivers, Appfolio Activities completed, CondoCerts processed, Mail Volume, Annual Meetings Processed

-Assist in developing SOPs

-Manage Job listings and schedule interviews

- Prepare and edit correspondence, reports, and presentations

- Conduct research and compile data for various projects

- Assist with project coordination and follow-up on action items

- Manage office operations, including maintaining supplies and equipment

- Perform data entry and maintain accurate records

- Answer phone calls and direct inquiries to the appropriate person or department

- Maintain confidentiality of sensitive information

- Assist with travel arrangements and expense reporting

- Coordinate logistics for meetings, conferences, and events

Skills:

- Strong customer service skills with a professional demeanor

- Proficient in computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

- Excellent organizational skills with the ability to prioritize tasks effectively

- Attention to detail and accuracy in all work performed

- Ability to handle confidential information with discretion

- Strong written and verbal communication skills

- Familiarity with phone systems and etiquette

- Experience with DocuSign or similar electronic signature platforms is a plus

- Event planning experience is a plus

This is an exciting opportunity for someone looking to contribute to the success of our organization by providing high-level administrative support. If you are a motivated individual with exceptional organizational skills and a passion for excellence, we encourage you to apply.

Job Type: Full-time

Pay: $19.75 - $21.35 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Towson, MD 21286: Relocate before starting work (Required)

Work Location: In person