JOB
The Assistant City Clerk performs a variety of administrative duties to assist the City Clerk in processes associated with the consideration and passage of municipal legislation. In addition, the assistant clerk will provide substantial support in the area of document execution and retention. The incumbent will be sufficiently familiar with all responsibilities of the Office of the Clerk to assume the role of the City Clerk during short term absences. Success in this position requires the possession of strong organizational skills.
EXAMPLE OF DUTIES
Provides administrative support to City Clerk in preparation of agendas and packets of supporting documentation for all regular, special, and closed session meetings of the Mayor and Board of Aldermen. In the absence of the Clerk, attends meetings of the Mayor and Board of Aldermen and prepares minutes. Assists with execution, distribution and archiving of City documents. Facilitates approval and execution of all official City documents.Coordinates City board and commission appointments.Maintains public meeting schedule.Attends and records minutes of Mayor and Board of Aldermen Workshops.Provides administrative support to ensure that ordinances, resolutions, and all other City documents are accurately executed, distributed, and archived.Assists with cataloging and maintenance of all municipal records, in both electronic and paper format. Assists with research and response to requests for information from elected officials, City staff, the public, other municipalities, state officials, and state and federal legislative offices.Provides administrative assistance in support of election preparation and process.Performs other duties as assigned.