Position Overview

• Manage reception area and common spaces like conference rooms to ensure they maintain a professional appearance. 
• Welcome employees, vendors, and visitors – handle the “door traffic”
• Manage all seating and provide support to onsite employees and visitors
• Consult with KKR facilities and service teams as necessary to maintain general appearance of the office
• Manage conference room calendars including scheduling internal and external appointments, confirming meetings, and coordinating with others as needed
• Ensure copy room and supply closets are stocked with paper and supplies
• Manager and coordinate supply ordering with admin team

Security

• Onboarding new employees - create and maintain badges through Genetec and working with the KKR security team 
• Manage visitor and visitor badges 

Health and Safety

• Act as point of contact and floor warden for evacuation drills and events
• Manage daily safety protocols to ensure the offices are clean, surfaces are being disinfected, and PPE is stocked 

Vendor/Relationships

• Maintain relationships with KKR Facilities team, KKR Conference Center team, Catering team, technology support team and any other internal/external vendors that support the day-to-day operations of the office 

Mail/Deliveries 

• Open, organize and distribute incoming mail and other deliveries
• Manage the outgoing mail/package process

In Office Events/Townhalls/Meetings

• Provide support for events in the office, including Townhalls, significant visitor meetings (eg, pre-board, QBR)and other events to be determined, but responsibilities may include:
• Sourcing and scheduling support vendors 
• Arranging furniture as needed 
• Communicating with office regarding high-touch visitors / meetings
• Working with IT to coordinate AV support 
• Arranging catering as needed
• Pantry/office supply ordering, inventory, provisioning as needed

Projects/Support

• Assisting with special projects and performing other administrative duties and functions as requested. 
• Working with the NYC Admin team to provide additional support when needed 
• Manage the iOffice seating reservation system and provide support to onsite employees and visitors

Requirements/Skills: 

• Minimum 3 years of relevant experience 
• Proficient with MS Office Suite, including Outlook, Excel, Teams, PowerPoint, Word 
• This is an in-office position that requires to be in the office 5 days per week 
• Technically advanced, ability to learn new systems 
• Ability to maintain confidentiality 
• Must be able to maintain a professional attitude 
• Skilled communicator – written and verbal 
• Able to multitask, manage time wisely; detail-oriented 
• Team-player with a positive attitude
• Self-motivated and highly organized with the ability to prioritize, communicate clearly and demonstrate a sense of urgency
• Strong service orientation and willingness to learn
• This position is not eligible for visa candidates now or in the future

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