Description

We are looking for an Office Manager/Marketing Coordinator with an excellent eye for detail and design and superb project management skills to join our growing company. This position will report to the Director of Marketing. They will be primarily responsible for coordinating, tracking and executing on all aspects of events and sponsorship initiatives for the company, along with being the primary project manager for store rebrands and new store redesigns. They will also assist with some executive admin and property management duties as outlined in the position breakdown below.

This position involves the following responsibilities broken out by time estimates:

70% of Time: Marketing Coordinator: Sponsorship/Events/ Store Rebrands

• Manage events calendar, coordination, and execution of trade shows and local community shows across the company. 
• Manage, support, and coordinate local sponsorships and community support programs in conjunction with store and regional managers for service center locations.
• Coordinate with agency partners and vendor partners to provide stores with marketing assets and items needed for promotion, events and company programs.
• Oversee and coordinate new store redesigns and old store brand updates in conjunction with the acquisition team: this includes but is not limited to:
• Coordinating with the design team on store mock-ups and store look/feel
• Finding signage vendors in the local markets and negotiating pricing, bids, and permitting processes
• Working with local contractors or in-house team on painting and store redesign for exterior and interiors
• Working with Key Leadership Team to monitor store brand standard excellence

30% of Time: Executive Admin and Office Manager Duties

• Manage calendar, communications (email, phone, correspondence, etc.) and documents for executive.
• Coordinate travel, meetings, and events for the management team. 
• Oversee schedule, protect time and act as a gatekeeper to executive. 
• Assist with written communications to employees, management, customers and other external audiences. This may include social media and managing accounts OBO, such as LinkedIn, Facebook or others.
• Property management and tenant management for key commercial properties 
• Office management for Raleigh Hills location

Additional Project Tasks Might Include:

• Working with appropriate partners to make regular updates to the company’s websites and digital platforms, ensuring content is current, up to date and accurate
• Email and social media marketing coordination 
• Additional project management tasks to support the executive team and key leadership team

Requirements

• Bachelor’s degree, with preference to majors in Marketing, Business, English, Communications, Graphic Design, Journalism 
• 2-3 years of experience with Administrative Assistance, Marketing, Communications, Agency, Design, Project Management, or other related roles 
• High degree of self-motivation, initiative, and follow-through
• Demonstrated skills in coordinating with diverse groups of people
• Effective time management in a fast-paced, deadline-driven environment 
• Able to handle multiple assignments and prioritize tasks based on shifting needs 
• Excellent writing, editing and communication skills using a variety of media 
• Excellent eye for design, interiors and exteriors
• Experience working with contractors and managing vendors a plus
• Experience working with Adobe Suite and Office 360 a plus

Expectations:

This role will have some travel expected for events and store rebranding initiatives. Estimated travel around 10% of time per month, with some months flexing higher or lower depending on schedules.