Position Summary

The HR Coordinator role aids with the administrative human resource functions. Areas of expertise include onboarding, recruitment, offboarding, benefit management, benefit audits, and personnel files and records. The HR Coordinator is the administrative support to the human resource function. This position also contributes to general administrative support for APCA.

Essential Duties and Responsibilities include the following: 

Other duties may be assigned, as necessary. 

Benefits and Payroll

• Coordinate and manage health, life, and disability insurance enrollments and communicates with service providers and brokers concerning routine administration of programs. 
• Processes employee benefits changes associated with the submission of each payroll cycle. 
• Assists with the maintenance of benefits, performance management, and all human resources related employee documents and records in Workforce Go. 

Employee Files

• Create, audit, and maintain electronic personnel files in compliance with applicable legal requirements through employment life cycle. 
• Keep employee records up to date. 

Recruitment

• Assist with the hiring process in partnership with APCA hiring managers. 
• Setting up interviews. 

• Participating in candidate review discussions. 
• Completing reference checks. 
• Delivering offer letter and initial employee communication to schedule onboarding. 
• Coordinating background checks and drug screenings. 
• Assist with onboarding activities.

General HR

• Responsible for HR communications with vendors, brokers, and employees. 
• Maintain HRIS system.
• Participate in process, procedure, and policy development and updates. 
• Maintain employee confidence by keeping appropriate levels of confidentiality. 
• Assist in employee relations matters when necessary. 

General Administration

• Participate in Admin Team meetings, contribute to problem-solving and communication. 
• Support Admin team aligned with goals of customer service to all stakeholders. 
• Cross train and support various Admin department functions. 
• Maintains a positive working relationship with APCA staff, Members, Board, and partners.
• Facilitate cooperative work and decision-making within the team in consultation with Management. 
• Assists with special projects as assigned. 
• Assumes other responsibilities as assigned. 

Qualifications / Knowledge 

Required 

• Associate degree in business administration, Human Resource Management or related, year for year experience may be substituted in lieu of education.
• 1-3 years of relevant experience in human resources
• Proficiency with internet and Windows Microsoft Office 
• Valid Alaska driver’s license, access to automobile with appropriate insurance and registration

Preferred 

• PHR, SPHR, SHRM-CP, or SHRM-SCP certification 

Skills and Abilities 

• Professional and positive attitude with an emphasis on customer service. 
• The ability to take ownership of tasks, see them through to completion, and communicate with all stakeholders. 
• Ability to work as a member of a team and be able to support organizational decisions. Candidate must always promote the APCA in a positive light both internally among staff and externally among members and other stakeholders.
• Ability to effectively manage multiple tasks and prioritize while working independently. 
• Ability to accurately execute discretion and independent judgment and maintain confidentiality with sensitive information.
• Attention to detail. 
• Strong writing, proofreading and communication skills. 
• Ability to function in a team-based environment with cooperative working styles. 
• Self-directed and motivated; able to work independently. 
• Ability to take ownership of work and research solutions prior to bringing to supervisor. 

• Critical thinking and problem-solving skills. 

Supervisory Relationship 

Received 

• Works under the direct supervision of the Organizational Development Director. Performance is assessed through review of work, integration, and cooperation within the Department and APCA, communication with all stakeholders, quality and timeliness of deliverables and associated criteria.

Language Skills 

Required 

• Fluency in written and spoken English required.
• Superior written and oral communication skills. 

Travel Required 

In-city travel by personal vehicle for meetings, tasks, and errands as needed. In-state travel may occur. Mileage is reimbursed per APCA policy.

Hours per Week 

This is a full-time position, 40 hours/week. Generally, hours are 8:00 a.m. to 5:00 p.m. 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit, talk, and hear, and be able to operate a computer, printer, telephone, computer/projector combination, and photocopier. 

Work Environment 

Duties will generally be performed in an office setting with travel and associated accommodations throughout the local area, the state of Alaska, and the Lower 48 as needed. 

NOTE: Any description of work is a picture of the major responsibilities of a position at a given point in time. Jobs are dynamic and assignments/priorities may change. The primary purpose of this description is to outline and communicate key tasks and expectations for the position. This description does not imply or create a contractual relationship. Alaska Primary Care Association is an at-will employer.