General Services Office is Hiring a Contract Management Specialist 1 (NY HELPS) - VID 151970 Near Albany, NY
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position: This title includes a traineeship opportunity and applicants will be appointed to the appropriate level** based on their experience and education. Required experience: professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience. **Contract Management Specialist level requirements:
Contract Management Specialist Trainee 1 (equated to SG-13): bachelor or higher degree.
Contract Management Specialist Trainee 2 (equated to SG-14): bachelor or higher degree and one year of required experience.
Contract Management Specialist 1, SG-18: bachelor or higher degree and two years of required experience.
Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.
Duties Description
Creates purchase requisitions and/or purchase orders within the Statewide Financial System (SFS) for various procurements.
Processes purchases using a procurement card and reconciles those charges within SFS.
Keeps complete and accurate purchasing records including all invoices, receipts, and packing slips, etc.
Processes invoices timely and in accordance with contract requirements and financial rules.
Develop and maintain an effective working relationship with programs, vendors, and staff.
Assist in the performance of a wide variety of activities associated with contractual, administrative, and fiscal management services.
Review documentation for contract compliance and vendor proposals for additional service requests.
Prepare Authorization to Proceed letters as appropriate.
Research best practices, analyze industry standards and provide recommendations for contracting.
Perform other duties as assigned.
Additional Comments
There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.
At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.