AP Specialist (Temp to Permanent)

Charleston area company seeking experienced AP Specialist to join their team. This role will report directly to the Head of Accounting. The AP Specialist supports the day-to-day operational activities of accounts payable functions. Ensures transactions are recorded promptly and accurately in accordance with company accounting policies. Creates and distributes invoices to customers and verifies, records, and posts payments received.

Main Objectives:

- Improve accuracy and speed of AP operations.

- Enhance communication with dealers on their individual receivable situation.

- Closely monitor payments to deliver MSO in a timely manner.

- Streamline Process

Responsibilities:

Maintains and reconciles accounts payable and receivable ledger accounts:

· Review purchase orders, statements, and invoices to verify amounts owed when received.

· Scan non-PO invoices and or expenses to Yooz vendor platform.

· Verify and enter all A/P invoices and expense reports into M3, including ensuring correct General Ledger Code.

· Submit Weekly AP Aging Report to CEO and Head of Accounting for payments approval.

· Prepare and process payments to vendors on time by ACH and record all payments to M3.

· Process credit card statement monthly, verify with expense reports and enter all expenses to M3 aligned with credit card statement.

· Reconcile Vendor statements with open invoices in M3, verify payments, and request for the missing invoice.

· Review employee expense reports and ensure receipts are attached and approvals received.

· Verify deposit (checks and credit cards) received from customer against open invoices before depositing.

· Record deposit to M3 before depositing to the bank and make sure that M3 and the Bank have the same amount.

· Respond to customers’ inquiries and provide solutions when needed.

· Maintain and keep confidential records of customers, especially credit card information and scan credit card information to network and shred the document.

· Keep track of credits, discounts, expenses, and records for financial audits.

· Assists with the credit card process including gathering all receipts from cardholders timely to meet the month-end credit card journal entry deadline.

· Answer vendor inquiries and resolve issues immediately.

· Maintain and keep Vendor confidential records.

Other Duties:

· Prepare and process yearly 1099 before the due date of January 31st.

· Performs other duties as required to support Accounting and HR.

· Record pick sales ticket when orders are shipped and received.

Knowledge & Skills Required:

· Accounting Knowledge: Accounts Payable and Accounts Receivable and Cash Management

· Highschool diploma

· Five years’ experience

· Accuracy, responsiveness

· Strong communication skills

· Attention to detail

· Competency with computer

· ERP experience, M3 is a plus but not required

Please send resume in Word (not PDF) format. Thanks!

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Mount Pleasant, SC 29464: Relocate before starting work (Required)

Work Location: In person