Date Available:
ASAPWork Year Calendar and Hours

• Part-Time approx: 20 hours per week NON-BENEFITED
• Daily Work Hours: TBD

Salary

• $17.13 per hour

Role
Under the direction of one or more central office administrator(s), the Administrative Secretary provides secretarial support for a variety of functions relevant to the assignment. This position requires a high degree of secretarial skill and experience.
Essential Functions
Reporting directly to a central office administrator, the Administrative Secretary performs the following duties:

• Uses experience and judgment to resolve problems and prioritize work on behalf of the office.
• Maintains proficiency in the use of technology to meet administrative needs.
• Maintains property accountability.
• Maintains financial records, grants, and payroll records/reports.
• Composes routine correspondence.
• Orders and receives supplies and proofs invoices.
• Prepares, types, and proofreads materials.
• Effectively uses automated systems.
• Maintains hard copy and electronic filing systems for data.
• Answers telephone, takes messages, greets visitors, makes appointments, and provides information relevant to departmental functions.
• Distributes mail and supplies.
• Prepares materials for meetings, conferences, and workshops.
• Operates various office machines and trains other personnel.
• Assists in scheduling use of facilities.
• Performs other functions consistent with the scope and nature of the position.

Required Qualifications

• High school diploma or equivalent (G.E.D.)
• Five (5) years of successful secretarial experience.
• Demonstrated proficiency in the use of office technology to meet administrative needs.
• Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.
• Demonstrated ability to maintain confidentiality.
• Demonstrated ability to communicate clearly and concisely in oral and written form.
• Demonstrated ability to work under pressure and maintain flexibility.
• Demonstrated strong human relations skills.
• Demonstrated proficiency in business math.
• Regular and predictable attendance.
• Capable of performing the essential functions of the position with or without reasonable accommodations.

Preferred Qualifications

• Bilingual skills.
• Working knowledge of the general organization and functions of the major units of the Frederick County Public Schools (FCPS).
• Demonstrated proficiency in the creation and use of Google Docs and Excel forms.
• Demonstrated ability to manage the office and functions either with or without daily direct supervision.
• Demonstrated ability to anticipate work demands and be proactive in recommending process improvement.
• Demonstrated evidence of continuous professional growth.
• Demonstrated ability to successfully manage the expectations of internal and external customers.
• Familiarity with the FCPS policies, goals and programs.

FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION. IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE. NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT’S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.