Family and Administrative Assistant Full-time, Non-Exempt w / Benefits, In Home and In Office Position Downtown Charleston The Founder & CEO of Forbes Books, the global book publishing brand of Forbes Media, publisher of Forbes Magazine, has an exciting opportunity for an adaptable, no-job-is-too-small, positive professional who is looking to dramatically contribute to the success of a growing family (the CEO’s family) and a growing company (Forbes Books) that is revolutionizing an entire industry.

Forbes Books, the global book publishing brand of Forbes Media, publisher of Forbes Magazine, supports entrepreneurs, business leaders, and CEOs to position, promote, and market them as the thought leader and expert in their industry, community, or marketplace.

The mission for the Family and Administrative Assistant (FAA) is to be the third arm of the CEO and his wife, who also works full time.

The Family and Administrative Assistant will manage scheduling, travel, and children’s and family activities. The CEO’s family includes a sweet and rambunctious toddler boy born June 2022 and a second child expected in late May 2024.

The toddler attends a nearby school from 8 : 30am - 3pm Monday to Friday. Mom will be home with their newborn for at least, before returning to her full time remote work.

Dad is at his office from about 9am-5 : 30pm Monday through Friday with occasional evening commitments and business travel.

The duties of the Family Assistant part of the role will vary greatly. We are looking for an individual who is comfortable being flexible and adaptable to accommodate an ever-changing schedule.

With small kids, expect the unexpected is a truism and we need an individual who embraces that mantra. We are looking for an A-player who loves children, helping them learn, grow, and develop.

Other must-have characteristics include organization, attention-to-detail, discretion, and a go-getter who takes initiative and makes the to-do list rather than being provided one.

Because the Family Assistant role won’t require 40 hours per week, we have woven administrative needs at Forbes Books into the role.

We believe this provides additional opportunities for the right candidate. The duties of the Administrative Assistant part of the role will be more consistent and predictable, though the days / times you utilize to complete this work will vary based upon the schedule of the family.

Forbes Books Headquarters in downtown Charleston is approximately 1 mile from the CEO's home which is a 15-minute walk or 5-minute drive.

Please note, this is an unusual position that involves a wide variety of duties. Those with a "this is too small for me" attitude are encouraged to not apply.

For the right candidate, t here is an opportunity to grow in this role and eventually move into the Forbes Books organization in other professional roles.

Expected Outcomes for Family Assistant portion of role Provide loving and supportive care to children. Drop off and pick up children from school.

Execute meal preparation for our family. We eat very healthy and would like an individual that shares a similar philosophy.

Light h ousekeeping duties, including daily tidying up, dishes, vacuuming, maintaining clean counters, laundry, and organizing, etc.

Various cleaning tasks will be requested as needed (i.e. cleaning the refrigerator / freezer, spot cleaning cabinets, putting up / taking down Christmas decorations, etc.

Prepare for upcoming house guests. This will include cleaning, washing / changing sheets, and ensuring the guest suite is stocked with supplies.

Running miscellaneous errands such as grocery shopping, etc. Research and execute special projects. Expected Outcomes for Administrative Assistant portion of role Arrange travel and coordinate logistics for team members.

Host clients and prospects who visit the office. Support mailing and shipping needs. Support the entire Forbes Books Team through office support administration, such as the ordering and management of supplies.

Schedule This is a full-time, hourly position, with most of your 40-hour workweek falling Monday through Friday. Working weekends will not be a requirement but may be requested occasionally by the family with appropriate advanced notification.

Hours may vary day to day. We will work with the individual to create a calendar for each month so the individual will know his / her schedule.

Competencies Attention to detail. Does not let important details slip through the cracks or derail a project. Calm under pressure.

Maintains stable performance when under heavy pressure or stress. Confidentiality. Maintains business confidentiality and applies discretion and mature judgment with respect to information sharing.

Excellent communication skills. Speaks and writes clearly without being overly verbose or talkative. Efficiency. Able to produce significant output with minimal wasted effort.

Flexibility / adaptability. Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change.

Friendly / positive. Has a deep desire to support others. Is a naturally positive individual and will share his / her positive and infectious energy with others.

Organization and planning. Plans, organizes, and schedules in an efficient, productive manner. Professional demeanor . Carries oneself as a professional in all ways every day.

Resourceful / takes initiative. Acts without being told what to do. Has an ability to foresee needs before they arise. Work ethic.

Possesses a strong willingness to work hard and sometimes work long hours to get the job done. Has a track record of working hard.

Only apply if you meet these qualifications Experience caring for young children; relevant references will be requested.

Willingness to be extremely flexible in how your 40-hour workweek is built, which will likely include work outside of business hours;

work will not be required on weekends, but may be requested occasionally with advance notice. Authorized to work in the U.

S. Able to travel with the family on occasion. Must have or be willing to get the Tdap Vaccine and provide proof of vaccination.

Preferred Skills and Experience At least 2-3 years of professional Nanny and / or Family Assistant experience. A proven ability to exercise considerable discretion and independent judgment when making decisions and interacting with employees, clients, vendors, and centers-of-influence.

Prior experience in administrative support. Experience dealing with highly-confidential and sensitive information. Expert working level knowledge in Google Apps for Business (Mail, Calendar, Drive, Slides, Sheets, Meet), Zoom, a major plus.

4-year college degree, preferred. Preferably lives in downtown Charleston, although not required. Benefits Forbes Books is an entrepreneurial, high growth company with opportunity for advancement and lots of upward mobility.

Professional development programs offered. We offer great Vacation / PTO benefits, a great Medical / Dental / Vision program, 401(k) with company contribution and other nice perks.

Forbes Books has a solid reputation for being a great place to work and we highly value the commitment and contribution of those on our team.

This position is located in downtown Charleston, South Carolina. Team Members are eligible for health, dental and vision benefits the first day of the month after thirty (30) days of employment.

Eligibility for all other benefits is at ninety (90) days of employment. Powered by JazzHR

Last updated : 2024-02-24