Position Title: Executive Assistant

Position a member of: Implementation and Administrative Leadership Teams

Position relates to: Senior Pastor, Associate Ministers, Worship and Family Ministry Directors, Business Administrator, Worship Director, Creative Director and selected staff and laity leadership.

Position Overview:

This position is responsible for the administrative support requirements of First Grapevine’s pastoral, financial and operations leadership and their related programs, ministries and missions.

Essential Job functions/responsibilities include:

· Gathering and maintaining congregational care information (prayer list, emergent care list, deaths, births, weddings, religious events - baptism, confirmations, membership etc.) and works with Admin. Asst.- Membership to ensure membership database is maintained (requires high degree of confidentiality),

· Developing a deep understanding of First Grapevine’s programs, ministries and missions,

· Acting as a contact for laity questions and guidance related to First Grapevine clergy, staff, programs, ministries, and missions,

· Assist with the development (recruiting, training, oversight) of ministry volunteers,

· Serve as a backup administrator of the Church calendaring and collaboration systems (i.e., Service U/ShelbyNext and Zoom) led by the Facilities Director and supported by volunteers,

· Be a power user of the Church Management System (ShelbyNext),

· Assisting other staff with the administration of the Ministry Safe program including compliance assurance,

· Managing the calendars of senior pastor, associate pastors, business administrator, and facilities, as well as awareness of production calendars,

· Creating the weekly “Monday Morning FYI” schedule update and

· Ensuring effective support of family ministry programs, ministries, and missions.

Character

Spiritually mature believer in a vital, growing relationship with Christ expressed in a commitment to humble, servant leadership. Possesses a great sense of compassion for others and a heart for the local church and the wider kingdom of God.

Qualifications

· Bachelor’s degree is preferred,

· A minimum of 3 to 5 years’ experience in administrative management is required,

· Prior experience in faith-based ministry or non-profit service is preferred,

· Proficiency in Microsoft Office (MS365) including Word, PowerPoint, Excel, Publisher, Outlook, SharePoint and Teams

· Excellent verbal and written communication skills with advanced relationship skills required,

· Must be detail-oriented, organized, creative, with the ability to multi-task, and

· Must be able to collaborate in a team environment.

Work Environment

The work environment is a professional office arrangement. As a church, it is important to convey a serving attitude and accommodating spirit to our members, guests and other people who interact with the church. This is a full-time position. Primary work week is Monday through Friday with some flexibility between the Church office and working from home.

Salary• Competitive to market

Position Classification: Salaried, Exempt

Travel:

None required.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, responsibilities or requirements that are necessary for the employee for this job. Duties and responsibilities may change at any time and with or without notice. Ability to be a team player and flexible in fulfilling needs as requested or as observed is expected.

Job Type: Full-time

Pay: $45,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Grapevine, TX 76051: Relocate before starting work (Required)

Work Location: In person