Job Description:

The Team

In this role you will provide comprehensive support to executive level leaders and collaborate with peers as part of a central Executive Administrative team. The administrative team at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. While you will function as part of a central executive assistant model, reporting to the head of Executive Administration, you will work directly with and provide support to leaders of the Enterprise Infrastructure & Operations (EI&O) senior leadership team. You will also frequently partner with others across the business.

The Expertise and Skills You Bring

• Bachelor's degree strongly preferred, as well as 5 years of progressive work experience supporting high level executives.
• Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management, business partners, and employees.
• Polished executive assistant with professional maturity and previous corporate experience, preferably in a technology environment.
• Must have extensive experience with supporting multiple executives simultaneously, both domestic and international.
• Must have extensive experience managing multiple calendars, both domestic and international.
• Proven track record of working cooperatively and effectively with various personalities.
• Able to maintain a high level of confidentiality.
• Extremely detail-oriented with strong communication and organizational skills.
• Advanced proficiency in Microsoft Office suite of products and eagerness to develop expertise in these programs (Teams, Word, Power Point, Excel, etc.).
• Demonstrated ability to learn new skills and adapt to new technology.
• Strong ability to multi-task, react and think quickly.
• Self-starter with strong sense of ownership and involvement.
• Seek clarification or assistance when needed.
• Desire to work as a true partner with executives and anticipate needs.
• Willingness to get involved with the work of the larger team.
• Technology industry experience is strongly preferred.

The Value You Deliver

• Advanced management of complex calendars, travel booking, and expense processing
• Assisting with special projects related to the technology team.
• Back-up and assist other administrative team members to ensure consistent, effective administrative coverage.
• Comfortable with creating and/or editing Microsoft PowerPoint presentations, Word documents and Excel spreadsheets.
• Skilled in SharePoint and able to develop and maintain sites.
• Advanced support and coordination of meeting logistics, including developing/maintaining agenda, booking travel, arranging technical support, booking conference rooms, managing catering, etc.
• Complex travel booking (domestic and international) and expense processing.

Certifications:

Company Overview

Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients’ money.

Join Us

At Fidelity, you’ll find endless opportunities to build a meaningful career that positively impacts peoples’ lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees’ Choice Award, we have been recognized by our employees as a top 10 Best Place to Work in 2024. And you don’t need a finance background to succeed at Fidelity—we offer a range of opportunities for learning so you can build the career you’ve always imagined.

Fidelity's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation, detailed in this document, and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.

We invite you to Find Your Fidelity at fidelitycareers.com.

Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to accommodations@fmr.com, or by calling 800-835-5099, prompt 2, option 3.