Description
Position Overview:
As an Accounts Payable Specialist at Extenet, you will play a vital role in the efficient and accurate processing of vendor invoices and payments. With a keen eye for detail and strong organizational skills, you will ensure that all invoices are reviewed, approved, and processed in a timely manner, adhering to company policies and financial guidelines. Your ability to communicate effectively with vendors and internal stakeholders will contribute to maintaining positive vendor relationships and optimizing the accounts payable process.
About Our Company:
Extenet is the premier privately-held provider of digital infrastructure solutions connecting our customers, partners and communities. We maximize value through our strategic vision, nimble adaptation to changing technologies and creative, customized solutions.... all with a human touch. We believe a powerful digital infrastructure is the backbone of any business. We design, deploy, operate and support the most innovative indoor and outdoor wireless and fiber communications systems for elite brands nationwide including wireless carriers, corporate, sports, entertainment and hospitality venues, enterprises, government municipalities and more.
Responsibilities:

• Invoice Verification and Authorization: Review and verify invoices for accuracy, completeness, and proper authorization before processing.

• Invoicing Data Entry: Accurately enter invoice data into the financial system and ensure appropriate general ledger coding.

• Purchase Order Matching and Issue Resolution: Match purchase orders with invoices and resolve discrepancies or issues with vendors and internal teams.

• Payment Preparation and Processing: Prepare and process payments, such as checks, ACH transfers, and electronic payments, in accordance with payment terms and schedules.

• AP Reconciliation: Reconcile accounts payable transactions, ensuring that all payments are properly recorded and accounted for.

• AP Closing Activities: Assist in month-end and year-end closing activities related to accounts payable.

• Vendor Communication: Communicate with vendors regarding invoice inquiries, payment status, and payment discrepancies.

• Cross-functional Collaboration: Collaborate with the Purchasing and Receiving departments to address and resolve any invoice-related issues.

• Record Maintenance: Maintain organized and up-to-date records of invoices, payments, and related documentation.

• Process Improvement and Compliance: Stay informed about accounts payable best practices, industry regulations, and technological advancements to enhance process efficiency.

Qualifications:

• High school diploma or equivalent. Associate or bachelor's degree in accounting, finance, or a related field is a plus.

• 2 years of experience in accounts payable or a similar financial role.

• Proficiency in using financial management systems, billing software, and MS Excel.

• Strong understanding of accounts payable principles, financial processes, and best practices.

• Excellent analytical and problem-solving skills with meticulous attention to detail.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Effective communication skills, both written and verbal, with the ability to interact professionally with vendors and internal stakeholders.

• Strong organizational skills and the ability to manage large volumes of invoices and payments.

• Familiarity with telecommunications industry practices and accounts payable systems is a plus.

Skills and Abilities:

• Software Proficiency: Proficient in using financial management systems (e.g., SAP, Oracle) and MS Excel.

• Detail Orientation: Detail-oriented mindset and commitment to maintaining data integrity.

• Mathematical Proficiency: Strong mathematical skills and ability to handle numerical data accurately.

• Team Collaboration: Collaborative mindset and the ability to work effectively in a team-oriented environment.

• Adaptability and Learning Agility: Adaptability and willingness to learn new systems and processes.

• Customer Service Orientation: Customer-centric mindset and ability to maintain positive vendor relationships.

• Prioritization and Time Management: Time management skills and ability to prioritize tasks effectively.

• Problem Resolution and Professionalism: Problem-solving capabilities and the ability to resolve invoice discrepancies with diplomacy and professionalism.

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.
Equal Opportunity Employer:
ExteNet is committed to building a diverse organization and is an Equal Opportunity Employer.
How to Apply:
If you are interested in applying for a position at Extenet, please visit extenet.com/careers. The first step is to carefully review the job posting and determine whether you meet the required qualifications and experience. If you believe you are a good fit for the position, the next step is to submit your application with corresponding application materials. Once you have submitted your application, someone from the Extenet Recruiting team will be in contact with you.