1. Work under the direction of the Director, Project Coordination to support the planning, development, review, and management of all project components.
2. Route all assigned projects between Account, Medical, Editorial, Creative, Web development and Meetings and Events teams, via electronic routing system, ensuring internal approvals are obtained.
3. Provide daily communication (verbal and written) with all internal stakeholders to ensure deadlines are met throughout the project lifecycle to advise of project progress, shifts in timelines, changes in scope, and/or deliverables.
4. Develop project timelines, based on project scope, and keep timelines updated and accurate.
5. Manage and organize electronic job folders and project files on the network, ensuring client-provided files are saved in the correct folder; provide links to team members as necessary.
6. Develop and distribute daily hot sheets outlining immediate project deliverables, due dates, and team member responsibilities.
7. Develop weekly internal status reports and status recaps, paying close attention to ensuring next steps are appropriately captured.
8. Organize internal account team meetings, medical team meetings and assist with arrangements for external meetings.
9. Understand the “big picture” of each project to be able to proactively help identify potential issues and barriers to project execution according to the project plan/timeline.
10. Assist in developing project kick-off meeting materials.
11. Lead the submission and management of content and project-related assets according to the client’s required systems and processes; includes LMR, PRC, MRC, compliance/regulatory reviews.
12. Assist with pulling weekly finance reports for account team
13. Coordinate with external vendors based on project specifications and needs.
14. Support the account team, PMs specifically, with special projects, faculty/advisor communications, and client-related deliverables.
15. Execute all aspects of administrative responsibilities (timesheets, status updates, etc.) in appropriately detailed and timely manner.

Qualifications:

1. Four (4) year bachelor’s degree.
2. Strong verbal and written communication skills.
3. Basic proficiency level in the use of MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
4. Ability to work effectively under tight deadlines, while managing multiple project simultaneously.
5. Strong organizational skills and attention to detail, with absolute commitment to quality.
6. Ability to work independently in a fast-paced environment; self-motivated.
7. Ability to participate and interact effectively with all members of the client team.
8. Ability to be flexible and complete multiple tasks while managing a high volume of work.
9. Proactive in learning new skills and applying them to project work.