Administrative Assistant I

Overview : Provides analytical and specialized administrative support to relieve executive,

administrative, and line and staff managers of complex details. Executes routine research and

data analysis tasks, captures information during leadership meetings in order to ensure

adequate minutes are kept. Coordinates activities between departments and outside parties.

Contacts company personnel at all organizational levels to gather information and prepare

reports. Work is generally of a critical or confidential nature. Assignments may be found in

various functional areas across the organization.

Responsibilities :

Supports Chapter Area Lead of Computational Sciences and Informatics (CSI) and other

CSI senior leaders with a variety of routine to advanced administrative and operational

activities including but not limited to : scheduling and coordinating onsite / offsite meetings

and / or large scale events; coordinating domestic and international travels and

conference calls; channeling communication and / or materials; coordinating interview

scheduling, office supply management and vendor relationships; creating and submitting

purchase orders and compiles expense reports.

reports, presentations and legal documentation that may require data gathering from

multiple components.

Streamline and reduce unnecessary administrative or operational burdens from

managers and other team members.

Represents the department in a highly polished and professional manner

Works on assignments requiring considerable judgment and initiative while maintaining

confidentiality

Understands implications of work and makes recommendations for solutions.

Other duties as assigned by management

Qualifications :

Must have working knowledge of gMail and other Google software (gSheets, gDocs,

etc), Word, Excel, PowerPoint, Access and related office software programs.

Excellent detail and organizational skills required

Must have strong communication skills and have experience managing multiple tasks

and assignments.

Must be able to exercise confidentiality.

Education :

H.S. diploma required, bachelors preferred

Experience : 3-5 years

3-5 years

Last updated : 2024-02-23