1 Middle School Secretary Job in Rio Vista, TX
ESC Region 11 is Hiring a Middle School Secretary Near Rio Vista, TX
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Experience:
Secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
- Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
- Maintain school calendar of events for 5th-8th grade.
- Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
- Maintain and assist with new student registration.
- Maintain and assist with campus attendance, campus attendance back-up, grade verifications, run progress reports, run report cards, maintain Cume folder, morning substitute phone calls, and withdrawals such as exit interviews with principal.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist students, teachers, and parents as needed.
- Verify and process visitor tags and ensure that all guests are signed in/signed out.
- Schedule meetings and appointments and maintain calendar for principal.
Accounting and Inventory
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
- Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders, requisitions, and receive, store, and issue supplies and equipment.
- Maintain inventory of fixed assets, equipment, and supplies.
Other
- Assist with planning, preparation, and setup of faculty meetings and campus activities.
- Sort, distribute, or deliver mail and other documents, as well as reporting maintenance needed for the 5th-8th grade campus.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Job Summary
Full Time
$52k-77k (estimate)
04/26/2024
06/24/2024
The job skills required for Middle School Secretary include Word Processing, Planning, etc. Having related job skills and expertise will give you an advantage when applying to be a Middle School Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Middle School Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Middle School Secretary positions, which can be used as a reference in future career path planning. As a Middle School Secretary, it can be promoted into senior positions as an Assistant to the President - Higher Ed. that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Middle School Secretary. You can explore the career advancement for a Middle School Secretary below and select your interested title to get hiring information.
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