El Paso Real Estate Company Seeks Experienced Administrative Assistant

EP Shalom Management – El Paso, TX

Requirements and Job Functions:

Full time position that provides key support for day to day operations including performance of a variety of

administrative functions involving reporting, accounting, communication, and customer interaction. This

employee acts as primary point of contact--receive and direct people, calls, issues, and deliveries to the

appropriate staff. This position performs all work with the primary goal of complete customer satisfaction

and maintains a diligent sense of safety and security for company sites. Must be able to conduct and

complete assigned projects with minimal supervision.

Daily activities, including but not limited to:

· Answer telephone, log detailed messages, & provide assistance as needed.

· Communicate effectively with internal & external customers & vendors.

· Provide exceptional customer service

· Show space to potential customers

· Accounting including invoices & receivables

· Create reminders & schedule tasks in Outlook.

· Add new contacts to Outlook.

· Create correspondence & send by mail, email or fax.

· Collect information for, & processing contracts.

· Filing & creating new files--paper & electronic (scanning).

· Maintain Yardi database of all maintenance work orders

· Walk properties to ensure quality and cleanliness

· Maintain current knowledge base of Company products & information.

· Provide backup coverage for the front desk. Greet visitors & notify personnel of arrival.

· Monitor employee & visitor flow in/out of buildings. Maintain security requirements by ensuring

visitors sign visitor log.

· Ensure that unauthorized individuals are not granted access to buildings.

· Log & report building issues & maintenance requests to Facilities Staff.

· Reserve conference rooms & notify maintenance team of schedule.

· Miscellaneous projects from CEO.

Qualifications:

Candidate must be organized and able to multi-task in a fast-paced environment, able to move a project

with minimal direction and provide exceptional customer service and overall communication skills.

Proficient with Microsoft Word, Excel, Outlook, and Adobe Acrobat:

· MS Word-create correspondence, agendas & notes; maintain call logs

· MS Excel-create reports (insurance, delinquency, etc.) & maintain maintenance logs

· MS Outlook-emailing, creating contacts & tasks (reminders)

***Experience with Yardi a plus.

Please submit cover letter, resume, and references

Key words

Administrative Assistant, receptionist, office assistant, administrative, clerical, assistant, operations manager, operations assistant, front desk, secretary, accounts payable, accounts receivable, front desk receptionist, admin

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift

Experience:

• Microsoft Powerpoint: 1 year (Preferred)
• Microsoft Excel: 4 years (Preferred)

Work Location: In person