Description

Endeavor Real Estate Group

At Endeavor, we’ve built our continued success on a simple formula. Approach every relationship with integrity and treat every project like it’s in our own backyard. With this formula, we’ve grown steadily since 1999, through some of history’s most turbulent market conditions. It’s the foundation for projects that are built to last, and for a company dedicated to the needs of property owners, investors, tenants, and the community. It’s doing the right thing, for the right reasons. It’s our Endeavor.

THE OFFICE BROKERAGE ’FAMILY’ TEAM AWAITS YOU

Based in Austin, Texas at Endeavor’s Headquarters, the Executive Assistant for the Office/Industrial Leasing group will provide daily support to a team of 6 office brokers in the form of owner reporting, lease processing, preparing correspondence, scheduling, managing property tours, coordinating travel and marketing packets (reports, surveys, tour books, etc.). The position will report to the Principals of the Office/Industrial Team and work directly with the leasing brokers.

THE RESPONSIBILITIES:

• Run point on lease processing after lease execution including but not limited to creating and tracking commission invoices and approvals, saving files, updating the stacking plan, updating the project marketing materials, etc.
• Act as the liaison between brokers and marketing for marketing campaigns, coordinating social media posts via LinkedIn, Instagram, Digital Ads etc.
• Support marketing with maintaining and creating marketing materials; floor plans, e-mail blasts, proposals, flyers, stacking plans, etc.
• Update CoStar, Realty Ads, and other databases relative to office inventory.
• Conduct research and collect data and prepare documents for market reports, market surveys, quarterly meetings, tour books, building information spreadsheets.
• Performs limited accounting duties such as preparing commission invoices and expense reports.
• Manages teams’ calendar, schedules meetings, conference calls, minor travel.
• Organize client/broker engagement events, holiday gifts, etc.
• Day-to-day administrative support
• Weekly meetings to track deal progress for the brokers, update deal-tracking databases.
• Providing back up administrative support to reception such as answering phones, sorting, distributing mail
• Perform other duties as assigned.

Qualifications

• Bachelor’s Degree
• Commercial Real Estate Experience is beneficial or desire to learn commercial real estate.
• 3 Years of high-level administrative experience in fast paced environment Experience
• Adobe Creative Suite software (including Photoshop, Illustrator, or InDesign) preferred but not required.
• Notary Detail oriented, organized, flexible, and adaptable.
• A steady hand, guiding and helping a dynamic and family-oriented team.
• Time management and ability to meet deadlines.
• Proactive and self-motivated, multi-task oriented with the drive to complete tasks with a high standard of excellence.
• In Person Monday to Friday