11 Accounts Payable Specialist / Office Manager Jobs in Grand Rapids, MI
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Accounts Payable Specialist / Office Manager
$50k-66k (estimate)
Full Time
1 Month Ago
Edible Garden AG Inc. is Hiring an Accounts Payable Specialist / Office Manager Near Grand Rapids, MI
Job Listing: Accounts Payable Specialist / Office Manager
Position: Accounts Payable Specialist / Office Manager
Location: Grand Rapids, Michigan - Onsite
Overview:
Edible Garden AG Incorporated, a leading player in agricultural business and a publicly listed company on Nasdaq, is seeking a highly organized and detail-oriented Accounts Payable Specialist/Office Manager who has a proven track record of excellence in accounting and administration to join our team.
As an Accounts Payable Specialist/Office Manager, you will play a key role in the accounts payable function and provide administrative support to operations and corporate office teams. This is a key role that requires excellent organizational skills, strong communication abilities, and the ability to multitask effectively. The ideal candidate will have at least 5 years of experience, preferably in the manufacturing sector, and possess strong proficiency in MS Excel and Oracle NetSuite.
Duties/Responsibilities: Accounts Payable Specialist
- Oversee and manage accounting activities including accounts payable, accounts receivable, payroll, and bank reconciliations with a focus on optimization and efficiency.
- Operation of Oracle NetSuite for all bookkeeping functions, ensuring precision and compliance with the latest financial regulations.
- Perform day-to-day bookkeeping tasks, including recording financial transactions, maintaining accurate records, and reconciling accounts.
- Process accounts payable transactions, vendor set-up on accounting system, ensuring timely and accurate payments to vendors and suppliers. Support procurement division on vendor onboarding process and vendor verification. Generate periodic account payable reports.
- Vendor communications, including but not limited to, responding to payment status inquiries, requesting current statement, working through variances / discrepancies, and updating contact information. Coordinate internally among cross functional teams to verify invoice issues.
- Reconcile vendor statements and resolve any discrepancies or issues promptly.
- Weekly expense report processing. Weekly reporting for operations and executive review.
- Weekly management of company credit card usage, including follow up with card holders for supporting documentation and proper coding.
- Assist with month-end, quarterly, and year-end closing processes, including preparing journal entries and supporting schedules.
- Generate financial reports and provide support for audits and financial analysis as needed.
- Administer all office functions, ensuring a high level of organizational effectiveness and communication.
- Proactively identify opportunities for process improvement and cost reduction.
Duties/Responsibilities: Office Manager:
- Overseeing the daily operations of our office, ensuring efficiency and productivity. Provide administrative support to various departments, including HR, finance, production, and logistics.
- Assist with timely scanning/data entry, report generation, scheduling, and other tasks as assigned.
- Assist with answering telephone calls and emails and directing them to relevant team members.
- Troubleshoot problems involving office equipment, such as computer hardware, software, and internet.
- Define procedures for record retention and archival, preferably electronic, and ensure team members are adhering guidelines.
- Perform other duties aligning with the Company's mission, vision, and values.
Qualifications and Skills:
- Bachelor's degree in Accounting, Finance, or related field preferred.
- Minimum of 5 years of experience in bookkeeping and accounts payable roles.
- Proficiency in MS Excel for data analysis, reporting, and financial modeling.
- Experience with Oracle NetSuite or similar accounting software.
- Strong attention to details and accuracy in data entry, G/L classification and record-keeping.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Self-motivated and able to work independently with minimal supervision.
- Excellent communication and interpersonal skills.
- Commitment to maintaining confidentiality and ethical standards in handling financial information.
- Certification such as Certified Bookkeeper (CB) or Certified Accounts Payable Professional (CAPP) is a plus.
How to Apply:
Interested candidates who meet the above criteria are encouraged to submit their resume and cover letter detailing their relevant experience and qualifications.
About Edible Garden AG Incorporated
Edible Garden is a controlled environment agriculture (“CEA”) farming company. We use traditional agricultural growing techniques together with technology to grow fresh, organic food, sustainably and safely while improving traceability.
Edible Garden AG Incorporated is an equal opportunity employer and values diversity in the workplace. We encourage applications from individuals of all backgrounds and experiences. We thank all applicants for their interest in joining our team; however, only those selected for an interview will be contacted.
Job Summary
JOB TYPE
Full Time
SALARY
$50k-66k (estimate)
POST DATE
03/27/2024
EXPIRATION DATE
05/26/2024
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