Eckert Seamans is a full-service national law firm with a strong reputation and history for success that spans more than 65 years. With approximately 300 lawyers across a network of 15 offices, we provide clients with proactive, solution-oriented business and litigation counsel. We are currently looking for a full-time Office Manager for our Richmond, Virginia office.

Supervisory Responsibilities for Direct Reports:

• Participates in the selection process and decision of legal support personnel for the office
• Assists with the onboarding, offboarding and training of legal support personnel
• Manage the daily workflow for legal support within the office
• Provides constructive and timely performance evaluations
• Manage and approve timecards and time off as necessary
• Provide first level discipline and conflict resolution
• Enforce firm policies and procedures

Primary Responsibilities:

• Manage the team of legal support personnel for the office
• Oversee daily operational needs of the office
• Serve as on-site office contact for external vendors including building management
• Service as office contact for internal personnel and collaborate with administrative departments for on-site needs
• Maintain and reconcile office budget, credit cards, invoices, petty cash, and trust accounts
• Administer and manage security and safety needs for the physical office
• Coordinate office moves and logistics for new or departing personnel
• Collaborate with IT department for on-site server and technical needs
• Provide first level discipline, conflict resolution and coaching for the office
• Enforce firm policies and procedures across the office
• Coordinate logistics of marketing engagements and business development events
• Coordinate internal office events
• Cultivate office culture
• Manage office supplies
• Manage sports tickets (applies to Philadelphia and Harrisburg)
• Performs other related duties as assigned

Skills/Abilities

• Excellent communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Strong problem-solving skills
• Aptitude for learning new applications, systems and processes
• Ability to maintain confidentiality
• Strong ability to multitask
• Ability to work independently and collaboratively
• Demonstrated leadership skills
• Ability to multitask
• Ability to prioritize tasks and delegate when appropriate
• Ability to function well in a high paced environment
• Build and maintain relationships
• Display sound judgement
• Proficient with Microsoft Office Suite
• Proficient in Microsoft Teams preferred
• Proficient in ADP, 3E and iManage preferred

Education and Experience:

• Bachelor’s degree or relevant work experience required
• Minimum two years of experience in managing an office preferably in a professional setting and two years supervisory experience

Physical Requirements:

• Prolonged periods of sitting and working on a computer.
• Must be able to lift at least 10 pounds, stand, walk, carry, push, pull, reach, stoop, bend, twist, crouch, grasp, kneel and climb.
• Use of carts, dollies, and other equipment may be required.

Travel expectation:

• Less than 25%.