PRIMARY PURPOSE

The Payroll Specialist will coordinate and participate in technical payroll accounting activities; participate in the preparation, maintenance, processing, analysis and auditing of manual and automated payroll data, information, records, and reports; ensure accuracy and completeness of payroll transactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Assist in ensuring accurate and timely production of the union and office hourly payroll functions; oversee and participate in the review, verification, auditing and processing of payroll forms, records, and documents for those payrolls.

· Oversee and audit the daily operations of the payroll department; research, evaluate and ensure that payroll issues and discrepancies are resolved in a proper and timely manner; and maintain and update set up in HR/Payroll System.

· Coordinate auditing, record-keeping and reporting functions to ensure proper application, calculation and reporting of payroll data, benefits and taxes; oversee and participate in the coding and application of voluntary deductions; oversee the distribution and processing of retirement plans and Health Savings Account (HSA) plans; coordinate the processing of payroll deductions for health and welfare benefits, disability and Workers’ Compensation; verify proper authorizing signatures, coding and accuracy of payroll adjustments; coordinates electronic transfer of funds for retirement accounts and update all employee information online.

· Provide technical training and assistance to staff concerning payroll activities and related functions; respond to inquiries, resolve issues, and provide detailed and technical information concerning related standards, requirements, calculations, deductions, taxes, benefits, data, laws, regulations, policies, and procedures.

· Audit retirement funds and transactions for accuracy including coding, system eligibility and tracking; receive, process, and respond to employment verifications, unemployment audits and retirement system inquiries; provide and verify related data and information.

· Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.

· Handle complaints or questions regarding paycheck discrepancies.

· Backup for Accounts Payable Department.

· Perform other duties as assigned.

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QUALIFICATIONS AND REQUIREMENTS

· Principles and practices involved in payroll administration and retirement systems, H.S.A.

· Applicable laws, codes, regulations, policies, and procedures.

· Experience with union contracts preferred.

· Tax withholding, voluntary deductions and employee benefits.

· Preparation, maintenance, verification, auditing and processing of payroll records and reports.

· Financial and statistical record-keeping techniques.

· Account reconciliations.

· Oral and written communication skills.

· Interpersonal skills including tact, patience, and courtesy.

EDUCATIONAL REQUIREMENTS

• High school diploma or equivalent required.
• Five years of experience in payroll.
• Two years of experience in accounting or bookkeeping preferred

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• Office

Experience:

• Payroll: 5 years (Preferred)
• Accounting: 2 years (Preferred)

Work Location: In person