Overview:

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate should have experience in office administration, excellent customer service skills, and proficiency in computer applications.

Under the direction of the Director of Finance and Administration, the administrative assistant supports program directors to ensure efficient operation of the office. Assist with a variety of tasks related to organization and communication including answering phones, greeting clients, coordinating meetings, preparing agendas, taking meeting minutes and maintaining files. Responsible for handling confidential and time sensitive material.

Essential Duties and Responsibilities:

The essential functions include, but are not limited to the following:

· Handles a wide variety of office and administration responsibilities agency wide.

· Coordinate administrative office operations on daily basis primarily for the Executive

Director and assists other program directors as needed.

· Prepare agendas and minutes for several committees.

· Prepare agendas and coordinate regional mayor’s meetings.

· Responsible for all required publications of minutes, agendas, etc.

· Responsible for handling confidential and time sensitive material.

· Type letters and reports, including general text, charts, forms, etc.

· Answer the coordinated entry phone as needed throughout the week for CSEI.

· Assist front office administrative staff with answering the telephone and receiving walk-in

clientele as needed.

· Responsible for coordinating meeting set-up, calling/emailing for quorums, arranging, and ordering catering, setting up meeting room, etc.

· Operate office equipment including computer, copy/fax machine, postage machine.

· Perform related work as required.

Minimum Qualifications (Knowledge, Skills, and Abilities):

· Graduation from high school with Administrative Office training required. Preference given to education credits beyond high school.

· Familiarity with computer software applications such as Windows, Word, Excel and Outlook is preferred.

· Must have the ability to multi-task and work in a fast-paced environment.

· Knowledge of office practices, equipment and materials.

· Possess valid driver’s license to operate motor vehicle, a clean driving recorder and be insurable under ECIA’s policies.

Desired qualifications:

· At least three years of progressively responsible administrative office experience.

· Preference given to those who have a two-year degree in administrative/clerical field, business, or related field.

· Experience taking and transcribing meeting minutes in a city, county or governmental setting.

Benefits:

Opportunities for growth and advancement.

Iowa Public Employee Retirement System (IPERS)

Medical, dental, vision, and life insurance available.

Short-term disability insurance.

Paid holidays, paid time off, paid sick leave.

ECIA is committed to promoting and supporting a diverse workplace. We are proud to be an equal opportunity employer. Women, minorities, and qualified persons with disabilities are encouraged to apply. Provide your resume and cover letter to Holly McPherson, Director of HR & Program Development at hmcpherson@ecia.org or ECIA, 7600 Commerce Park, Dubuque, IA 52002. Position open until filled.

Visa sponsorship is not available for this position.

Job Type: Full-time

Pay: $40,939.00 - $59,759.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• No weekends

Ability to Relocate:

• Dubuque, IA 52002: Relocate before starting work (Required)

Work Location: In person