• Management of complex calendars with various scheduling requirements.

• Coordination of all business travel, domestic and international, including booking flights, hotels, cars and other services.

• Coordination of executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails and interfacing with other executives, employees and guests.

• Preparation for all meetings with senior executives and other guests, including reserving space, catering (if required), document preparation and other logistics.

• Field inbound communications and exercise solid judgement in determining the appropriate resource to address the request.

• Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed.

• Collaborate with other assistants in the office to ensure the executive team is supported and other priority obligations are met.

• Participate in various meetings and conferences as needed.

• Design PowerPoint presentations for an executive audience and build simple Excel files with basic formulas to analyze data. Qualifications:

• Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior-level executive.

• Bachelor of Arts degree preferred.

• Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel, with an ability to learn company-specific programs and software.

• Strong attention-to-detail, proofreading and editing skills.

• Proficiency in collaboration and delegation of responsibilities.

• Ability to handle competing demands in a high-pressure, dynamic environment

• Exceptional interpersonal skills.

• Friendly and professional demeanor.

• Ability to communicate clearly and effectively, including with members of senior management.

• Possess high-energy and intellectual curiosity.

Job Types: Full-time, Contract

Pay: $35.00 - $45.00 per hour

Schedule:

• 8 hour shift

Experience:

• Management of complex calendars with various scheduling: 5 years (Preferred)
• Coordination of all business travel, booking flights, hotels: 5 years (Preferred)
• scheduling Teams/Zoom meetings, responding to emails: 5 years (Preferred)
• Design PowerPoint presentations: 5 years (Preferred)
• Executive or Administrative Assistant: 7 years (Preferred)

Work Location: On the road