The Staff Accountant I perform a variety of accounting activities related to receivables; compiles, computes, and records transactions into the organization’s financial accounting system; and checks transactions to locate and resolve discrepancies.

DUTIES & RESPONSIBILITIES

• Responsible for account reconciliations including maintenance of schedule of balances for assigned balance sheet accounts and coordinating with budget managers on discrepancies
• Responsible for preparing, reviewing, and submitting journal entries within our accounting system
• Responsible for daily review and reconciliation of 3 bank accounts
• Maintains a list of outstanding checks and coordinates with vendors and appropriate APA staff to resolve issues for appropriate resolution within state and federal rules and regulations
• Advises APA staff and responds to internal and external queries through policy interpretation
• Record funds received/owed by wire, ACH, credit card and check daily within subledger and general ledger system
• Reconciles the investment accounts monthly and quarterly
• Processes payroll biweekly, audits timesheets for completion and accuracy from staff, submits journal entry, prepares reports in system for staff
• Works closely with the Senior Grants Accounting Manager on labor allocations for Indirect Cost (IDC) and Grant Reporting
• Responsible for merchant accounts and loans journal entries
• Assists in preparing audit schedules in support of the annual financial statement audit
• Provides support to the Meetings and Finance Department during our Annual Meeting
• Aids in the development of new policies and procedures
• Backup for AP specialist and other duties as assigned

COMPETENCIES

The Staff Accountant’s performance on these duties and responsibilities will be measured using the following competencies:

SCOPE & IMPACT

• Performs more complex administrative or operational processes for Finance department to maintain Intacct, Paycom and other accounting systems
• Contributes knowledge and skills to the day-to-day activities of Finance and HR, in reconciliations, processing payroll and investments
• Provides suggestions and recommendations that improve processes and increase efficiency
• Demonstrates proficiency in the use of accounting systems
• Success is frequently measured by completing a small to medium set of tasks and demonstrating defined individual and group work environment behaviors

COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING

• Work is primarily routine as methods and procedures are well-defined, but offers opportunity for being able to problem solve and work with supervisor to be more effective with accounting issues
• Propose plans to manage direct responsibilities and assist with other aspects of the Finance department more effectively
• Develops short-term plans/priorities for meeting individual goals
• Identifies problems and issues. Implements known solutions with management approval
• Recognizes out-of-scope problems and escalates them to the appropriate level

RELATIONSHIP MANAGEMENT & AUTHORITY

• Relationships primarily center on collaborative work efforts within Finance and all APA’s departments
• Relationships may include significant face-to-face interactions with members, customers, and vendors
• Accurately differentiates and prioritizes information and/or issues and determines who needs to be consulted or kept informed
• Uses tact and discretion to obtain cooperation and understanding on routine and non-routine matters

ORGANIZATIONAL KNOWLEDGE

• Demonstrates a general understanding of the Staff Accountant I relationships and responsibilities within the Finance department
• Demonstrates general knowledge of policies, procedures, and terminology of the Finance department

SUPERVISION

• No direct management or supervisor duties