Position: Administrative Assistant

Location: Grand Junction, CO

Type: Part-Time to Full-Time 30-40 hours per weekSchedule: Monday - Saturday 8:30 a.m. - 6:00 p.m.

Wage: $16.00 - $19.00/ hour DOE

Discovery Auto Group is a well-established and reputable automotive dealership dedicated to providing exceptional customer service and a wide range of quality vehicles to our community. We pride ourselves on our commitment to professionalism, integrity, and excellence in all aspects of our operations.

Job Responsibilities:

As an Administrative Assistant at Discovery Auto Group, you will play a vital role in supporting the day-to-day operations of our dealership. You will be responsible for providing administrative assistance to various departments within the organization, ensuring smooth and efficient workflow.

• Customer Service: Serve as the first point of contact for customers visiting or contacting the dealership. Greet customers in a friendly and professional manner, answer phone calls, and respond to inquiries promptly.
• Administrative Support: Provide administrative support to management, sales, finance, and service departments. This includes data entry, filing, preparing reports, scheduling appointments, and managing correspondence.
• Inventory Management: Assist in maintaining accurate inventory records of vehicles, parts, and supplies. Coordinate with the inventory manager to ensure proper documentation and organization of dealership inventory.
• Documentation and Record-Keeping: Prepare and process various documents such as sales, contracts, lease agreements, purchase orders, and warranty paperwork. Maintain meticulous records and ensure compliance with dealership policies and regulations.
• Appointment scheduling: Manage calendars and schedules for dealership staff, including sales appointments, service appointments, meetings, and events. Coordinatore with customers and staff to confirm appointments and resolve scheduling conflicts.
• Assistance in Sales and Marketing: Support the sales and marketing team by preparing promotional materials, updating online listings, and assisting with marketing campaigns as needed.
• Customer Relations: Assists in maintaining positive customer relations by addressing inquiries and concerns in a timely and professional manner. Follow up with customers to ensure satisfaction and address any outstanding issues.
• Other Duties as Assigned: Perform additional tasks and responsibilities as assigned by management to support the overall functioning of the dealership.

Job Requirements:

• Proven 2 years Administrative Assistant experience or similar role
• Proven experience in Showroom at auto dealership
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask and prioritize tasks effectively and in a fast-paced environment.
• Excellent communication and interpersonal skills, with a customer-focused approach.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Valid Driver’s license and reliable transportation to and from work.
• High school diploma or equivalent
• Background check and drug testing is required for this position

Job Types: Full-time, Part-time

Pay: $16.00 - $19.00 per hour

Expected hours: 30 – 40 per week

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Are you Proficient in Microsoft Office (Word, Excel, Outlook)?
• Do you have prior experience in a automotive dealership showroom?

Experience:

• Administrative Assistant: 2 years (Required)

License/Certification:

• Driver's license (Required)

Ability to Relocate:

• Grand Junction, CO: Relocate before starting work (Required)

Work Location: In person